Unsend, Schedule, and Set Reminders in Mail on the iPhone

0:01
In this video, we’re going to take a look at what’s new with the Mail app on the iPhone with iOS 16. We can now undo sins, we can schedule sins, the iPhone or the Mail app on the iPhone will tell us if we’re missing attachments. We also have remind me, we can schedule a follow up, we can paste rich links, or the iPhone will actually show us a link in a rich format. And then we can also set up focus filters for various mail accounts. We have a lot to cover here. So let’s get started. Let’s go over to my iPhone and see what is new with the Mail app on iOS 16.

0:38
So I’m in my mail app here. Let’s first look at how we undo sins. To undo ascend, the first thing we have to do is we have to send an email. Now when we send an email, we have just basically 10 seconds by default, to undo that send. So really what is happening here is when we send an email, the iPhone is waiting 10 seconds before it sends it. And then we can undo it before it actually sends that out. So how do we undo it? Well, let’s go and create a new mail message. So I go down to the lower right hand corner, tap on a new draft message. I’m just going to send this to myself here.

1:16
And I’m going to say test. Now all I have to do is just tap on the Send button. And I’ve sent that email. So now how do I unsend it? Well, if we look at the very bottom here, you’re going to see Undo Send, all I have to do is just tap on that. And I can unsend it. Now you’ll also notice that it went away. That’s because I waited too long. Remember I said we have about 10 seconds. So you do not have that long to undo a Send. Now we can change this, if we go over to our settings app, I’m going to swipe up. And then we go over to our settings app here.

1:55
And we go over to our mail settings.

1:58
What we’re able to do when we swipe up here is set how long the delay is for our undo. By default, as I mentioned earlier, it is set for 10 seconds. So if you want a little bit more time, all you have to do is just tap on this, and you can set it for up to 30 seconds. But just know that when you set it for 30 seconds, it’s also going to delay sending that email for 30 seconds. So that’s basically how that works. Let’s go back over to my mail app.

2:30
The next new feature we’re going to cover is scheduled send. When you send an email out, you can schedule when you want that email to be sent. So I’m going to create a new email again, let’s just send this to myself.

2:45
And we’re going to go a test again. But I don’t want to send this right now, what I would like to do is send this later on, maybe I want to send it tomorrow. Or maybe I want to send it at the end of the week. This is what scheduled send is, all you have to do is just tap and hold or long press on the Send button. When I do that,

3:05
what we have is a few options here to schedule, I can send it now, which is a default behavior. But also what I can do is say send it at 9pm. Tonight, I can schedule it for tomorrow morning. Or if I want to put in a different date, I can do that as well just by tapping on Send Later. And then from here, I can tap on a specific date along with a specific time. So I’m going to go with tomorrow here.

3:33
Now that email will be scheduled to send tomorrow. Now where can I find these scheduled emails? Well, when we go back over to all of our inboxes are off our mailboxes. What you’re going to see is send later if I wanted to change that maybe I want to send this now what I can do is I can tap on this. And then I tap on it. I tap on Edit.

4:00
And I just cancelled this send later. And then what I’m able to do is send it now or I can just delete it.

4:07
We also have missing attachment notifications. Let’s go and create a new mail message again.

4:16
And with this one, test attachment. What I’m going to do is say I’m including an attachment in here. So here is

4:27
the attachment. But what I am not going to do is include an attachment. Watch what happens when I tried to send this, the iPhone or the Mail app on the iPhone will detect that I’m talking about including an attachment.

4:44
And it just gives me a little bit of a warning or notification saying Did you want to include an attachment? Or do you want to send this anyway? So hopefully what this will do is prevent those emails where you talk about including an attachment but not actually including it

5:01
Now the way that that works is just by AI looks at what you are typing. In this case, here, I included the word attachment. So then it knew that there should have been an attachment. Now let’s take a look at remind me with remind me, what we’re able to do is have an email float to the top of our inbox here at a specific time or date. Now, why would you want to do that? Well, let’s say you get an email from someone and you don’t want to deal with that email right? Now you want to reply to that person at a later time or date, maybe tomorrow, or maybe even next week?

Well, by default, what’s going to happen is, is that email, as you get new email, we all get new email, as we get new email, that email that you want to respond to, is going to slowly start going down towards the bottom of your list, it’s gonna get buried in your email. So then what do you do, you have to go and find that email, you’re going to forget about it? Well, with the Mail app, what we’re able to do is set an email to come back to the top of our inbox here at a specific time or date. That’s how remind me works. So how do we do this? Well, it’s pretty simple. I’m going to go to an older email here, we’re going to go with this email here. And what I would like to do is have this go to the top of my inbox, maybe I’m going to send this to someone later on. So I want it to go back to the top of my inbox. So when I check my email, it’ll be at the top of my inbox, all I have to do is just go down to the bottom where we have reply, I’ve just replied to this email. But instead of replying, what I do is I go to remind me, when I tap on remind me, what I’m able to do is set when I want to be reminded of this email, when do I want it to go back up to the top of the inbox? Well, it could be an hour, it could be tonight, it could be tomorrow, or could even set it at a later date. So let’s go with remind me later, I’m going to set my own time and date. Right now it is 516. So what I’m going to do is set this to go October three, this is when I’m recording this, and I’m going to set up for a time of 518.

7:12
I tap on Done in the upper right hand corner, we go back to my inbox, and we can see it is not at the top of my inbox. And a minute and a half or so what’s going to happen is that email will be at the top of my inbox, and you’re going to be able to see that it is at the top of my inbox, because it’s going to have this little remind me here. This is one that I used earlier for testing. So that’s how remind me work. So we’ll come back to this shortly. Another option we have with the Mail app is follow up with follow up, what we’re able to do is have our mail app, remind me of an email that needs to be followed up on what do I mean by that?

Well, basically, it uses machine language, there’s really no way to actually turn this on or off. But when you send an email out, and you may say, hey, get back to me by Friday on this, will you please the iPhone, the Mail app on the iPhone will see that and what it’ll do is it’ll remind you if that person did not follow up. So it’s going to bring that email up to the top of your inbox. And then you can follow up with that person once again. So you can’t really set it when you want to follow up uses machine language I’ve had hit and miss with this on me. But basically what it’s supposed to be doing is looking at your email. And then if you have anything that indicates that there’s a follow up, what it’ll do is it’ll follow up on a specific date if that person has not responded to you. So that’s how follow up works. Let’s circle back to remind me while I was talking about follow up, what you’re going to see here is it reminded me about that email. And we can see we have the remind me here, remember, we we only had one remind me here. Now we have to.

9:01
So that’s how remind me works, it brings it back to the top of your inbox. This is also how follow up works. If the Mail app detects that there should be follow up on it, what it’ll do is it’ll bring that email to the top of your inbox at the specific time and date. And again, we can’t set that time and date. It just uses machine learning to figure out when that is I’ve had mixed results with it. We can also include a rich link. Now what is a rich link? Well, let’s go and copy a website. I’m gonna go to Safari here. We’re just going to copy this website here, apple. So I just go and tap on it. I copy the link. And now what I do is I go back over to my mail app, and I’m going to create a new mail message and I want to paste that link and past versions of mail. What it would do is it would just show the link. Now what it’ll do is it’ll actually show you a little preview of the website. So here we can easily see that example.com So just makes the links look a little nicer.

10:04
What else do we have? Well, we now have smart search suggestions. Apple really improved the search with the Mail app, and it needed some improvement. Now in order to search, what we need to do is go to the top here. And when I tap on this, and I start typing, let’s go ahead and start typing Apple, you’re going to see that I have a lot more options than I did in the past. First, we have top hits. That’s nothing new, though, I believe they added that in iOS 15. But below that what we have here are different suggestions. I can search for anything that has to do with Apple TV, I can search for a subject that contains Apple, I can search for attachments that contain apple, and right now I’m searching all of my mailboxes, but I can also search my current mailbox.

10:53
So they’ve greatly improved on search. And not only do we have more suggestions here, but just seems to work better. I’ve always had a problem with the mail search. Now it seems to be working a lot better. Now, last thing I want to mention is focus filters. With iOS 16, what we’re able to do is assign a specific mail account to a specific focus. I have two mail accounts on this iPhone. Let’s go ahead and swipe up. We’re going to go to my settings app. Now I swipe up and we go over to mail. When I look at my mail accounts here we can see I have two accounts, I have my iCloud account and my Gmail account. What I’m able to do is when I’m in a specific focus is assign the Mail app to one of these accounts. So let’s say my Gmail account was my work account. My iCloud account is my personal account. So when I’m at work, what I would like to do is view my Gmail account and my iCloud account. But when I am not at work, what I would like to do is just only view my iCloud account. This is what we can do with these focus filters. So how do we do that? Well, basically, what we have to do is go back over to our focus settings. So I tap on mail, we tap on Settings, and then what we need to do is go over to focus.

12:16
From here, what we need to do is modify our focus. So I’m going to go to leisure here, I would like to only view my iCloud account when I’m in this particular focus. So I tap on leisure. And then when I swipe up, you’re going to see I have filter. I tap on Add filters. And from here I go over to mail and I select iCloud.

12:44
So now when I’m in my leisure focus, I’m only going to see my iCloud account. So now let’s see how this works. What we’re going to do is swipe up and we can see that I am not in any particular focus. So I’m going to see both accounts when I’m looking at my inbox. So let’s swipe up. And we go over to mail here.

13:04
And we can see I’m looking at all of my different email account. Now when I go into that focus at leisure focus, let’s go ahead and tap on focus, we’re going to go to leisure here.

13:17
Now when I’m looking at my mail, we can see that as filtered by a focus, I’m only viewing my iCloud account, I’m not viewing my Gmail account. If I wanted to turn that off, maybe I want to view my Gmail account. I can do that by going over to turn off here.

13:36
Let’s go ahead and turn it off. I’m viewing both accounts, turn it back on. It’s only showing me my iCloud account and we can see that we have when I turned it off an email here this is in my Gmail account. When I turn this back on.

13:52
That email is gone because it’s filtering it it is only showing me my iCloud account. And we can see that this one here is being filtered.

14:02
So that is what’s new with the Mail app on the iPhone with iOS 16. As you can see, we have quite a few new features. We can undo sins we can schedule sins, we can have the iPhone notify us if we’re missing an attachment we can schedule remind me emails, the Mail app will automatically schedule follow up emails. We can also view rich links we have a better search and we can set up focus filters. If you use focus, we can filter out specific mail accounts. So that is what is new with the Mail app in iOS 16