Add your Physical Signature to the Mail App on the Mac

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In this video, we’re going to look at how we can add our signature, our physical signature to the Mail app on the Mac. Let’s go to my Mac. Now you’re probably familiar with signatures, I’m going to go to my mail app here. And when I type in a new mail message, what I’m able to do is add a signature. Now typically, the signatures will include your name, your title, maybe your address, or phone number, any way to contact you, but it doesn’t include your physical signature. To set up these signatures, what we do is we go to our mail preferences. So I’m going to go to mail here. And then we go over to our preferences, under preferences, what we need to do is go over to signatures, and you’re going to see I have a couple of signatures here. Now, again, the signatures are basically just text. If I want to add a new signature, I just click on the plus. And we can see I can on add a new signature, I can go in here and just start typing, I can format it, but it is still not my physical signature. How can I do that?

Well, if you have an iPad or an iPhone, it’s pretty simple. There’s a few different steps you use the Preview app. But basically, what you’re able to do is sign your name on your iPad or iPhone, and then you can paste it into this box here. So let’s go ahead and do that and see how this works. I’m going to cancel or close this here, we’re gonna get out of the Mail app. The next thing you’ll need to do is make sure that you have an iPad. So I have my iPad here, I’m going to use the iPad, you could also use an iPhone. So I have my iPad here, we go back over to our Mac. And the first thing that we need to do is we need to take a screenshot of just some white text. So let’s go back into my mail app, they have a perfect area where you can do this.

So I’m going to go to my mail app here. And we’re going to go back over to our preferences. And then from here, what we do is we go over to signatures, if we look here, you’re going to see that we have this white area, I’m going to take a screenshot of this, this is all we need. So I’m going to use Command Shift four that allows me to draw my little area there, I do not want to include anything else, all I want is that white area, because this is where we’re going to write our signature in that white area. So I just selected this. And down in the bottom here, what I do is I Control click on it. And you’re going to see open in preview, we basically want to open this up in preview. So if you save this to your desktop, you could double click on it and open it up in preview. This is just a shortcut using the ctrl key, hold down the Control key and click on the thumbnail, open and preview. So now that is open in my preview app here.

The next thing I want to do is just add my signature with the preview app, we can actually add our signature in there. I’m going to hide my other apps here. So now we’re just looking at my preview. The next thing we need to do is mark it up. So I click on the markup tool here, we have some new tools here located underneath the toolbar, one of them being signature. This is where I can add a signature. I click on it. And all I have to do is just click here to begin, I could type it or write it out with my trackpad. So I could just trace my signature on the trackpad, I have a MacBook Air with a trackpad. If you have a mouse, you could also draw it out with the mouse. But my favorite way is using an iPad or an iPhone. If we look in the upper right hand corner, you’re going to see we have iPhone or iPad, all I have to do is just click on this, I select my device, I click on Select Device. And I select what I want to use.

So I’m going to use my iPad. So I’m going to select the iPad. And when I switch over to my iPad, you’re going to see it’s waiting for my signature. So now all I have to do is just write it out. So let’s go ahead and do that. So I have my signature there, it’s all done. All I have to do from here is go back over to my Mac. And you’re gonna see that my signatures there. So now I just tap on Done. And I have my signature in there. Now what we need to do is we need to get this into the Mail app. So how do we do that? Well, basically, all I have to do is just click on it, and it adds it into my preview app here. So let’s make this a little bit larger. So now I have it in my preview. And now I need to take another screenshot and then that screenshot that I take, I can copy and paste it into the Mail app. So let’s go ahead and do that. So I take another screenshot, Command Shift four and I take my screenshot

Go down to the bottom. This time, I’m going to copy it. So I save it to my clipboard. And now what I’m able to do is paste that into my mail app. So I go over to mail here. And then we go over to my signature. Let’s just create a new one here. I’m just going to delete this. And now I just paste it Command V, there’s my signature, I can still add text in here. So if I wanted to add Dan Wassink and the rest of my endpoint, you could do that as well. Now when I type in a new mail message, let’s go and add this to my iCloud here. So now with my iCloud, I can use that signature. If I go and type in a new message here with my iCloud, you’re gonna see I have my signature. And there it is. So that’s basically how you add a signature to the Mail app.

Now normally, I would just summarize this up, but this time, what I’m going to do because are a few steps, I’m just going to do it again. But we’re going to do it quicker. So what I want to do is go to my preferences, my mail preferences, I take a screenshot Command Shift four, I have my screenshot here, I Control click on the thumbnail in the lower left hand corner, I open it up and preview. It is now in preview, I go to my markup. I go over to my signatures, I create a new signature, you can have more than one signature, I go to my iPad or iPhone selected iPad, you can see that my iPad is waiting for my signature I sign I go back over to my Mac, you’re gonna see that my signatures there. I tap on Done. And now we’re just going to add it to my white background. I take another screenshot Command Shift four. I copy this, save it to my clipboard. I go back to my mail app, and then I paste it and now I have my new signature in there. I can use that when I create a mail message. So that’s how we add our signature physical signature to the Mail app on the Mac.