Organize Your Notes More Effectively
Keeping your notes organized can make a big difference in how easily you find and use them. If you’re using the Notes app for anything from personal thoughts to important documents, learning how to organize everything can save you time and frustration. In this guide, you’ll learn how to sort your notes, create folders, nest them, use Smart Folders, and even manage different accounts for more advanced organization.
Sorting Your Notes List
By default, your notes are sorted by the date they were last edited. But if you prefer a different order—like by title or the date created—you can change that in the Notes settings. This simple adjustment can make it much easier to quickly find what you’re looking for, especially if you have a lot of notes.
Create Folders to Group Notes
Folders are a great way to separate notes by topic, project, or category. You can create a new folder directly in the Notes app by tapping the Folder icon. Once created, you can move any note into the folder, keeping your main list clean and easier to navigate.
Nesting Folders for Better Structure
Want to take it a step further? You can nest folders inside other folders. For example, you might have a main folder called “Work” and then create subfolders for specific projects. To nest a folder, simply drag one folder on top of another—Notes will automatically create a hierarchy.
Use Smart Folders for Dynamic Organization
Smart Folders are especially useful because they organize your notes based on set criteria, like specific tags. Instead of manually moving each note, you can set rules so that any note matching your criteria will automatically appear in that Smart Folder. This is great for notes that span multiple topics or change often.
Organize Notes with Tags
Tags let you organize without relying on folders at all. When editing a note, just add a hashtag followed by a keyword (like #groceries or #travel). These tags appear in the Tags Browser, letting you tap and see all notes that match. You can also use multiple tags per note to cross-categorize your content.
Manage Multiple Accounts in Notes
If you’re signed in with more than one Apple ID or using Notes tied to services like Gmail or Outlook, each account can have its own set of folders and notes. This is helpful for separating personal and work notes. You’ll see all your accounts listed when you go to manage your Notes folders.
Move Notes Between Accounts
Sometimes a note ends up in the wrong account or you want to share it differently. You can move notes between accounts easily. Just select the note, tap the share or move option, and choose the folder and account you want to send it to. This helps keep everything where it belongs.
Wrap Up
The Notes app has come a long way from just being a place to jot things down. With folders, nesting, tags, and Smart Folders—not to mention support for multiple accounts—you can keep everything organized just the way you like it. Whether you use it for work, planning, or just daily reminders, better organization means better productivity.