Group Email Accounts in Spark 2’s Smart View on the Mac, iPad, and iPhone

0:00 In this video, we’re going to look at our different grouping options we have within our Smart View in Spark. Now, what do I mean by our different group options? Well, let’s go over to my Mac, we can do this on Mac, iPad and iPhone, we’re first going to look at this on my Mac. When I’m looking at my email here, my inbox, I can see all of my different accounts here. And I can see all of the different emails from those accounts. And right now, they are grouped together as a Smart View, which means it’s grouping all of my notifications together. It’s grouping all of my emails from people together. And it is grouping all of my newsletters together. But what it is doing is it’s grouping all of these different accounts together under newsletters as an example. So it’s putting them all together, I can’t see which newsletter is from which account. Well, what we’re able to do is separate that out. What we can do is group these together by account. And we basically have two different views for this. So let’s say I wanted to see them by account. Well, what we need to do on the Mac, I’ll show you how you do this on the iPad and iPhone shortly. On the Mac, what we do is we go up to spark and the menu bar. And then we go over to our preference. Under preferences, you’re going to see general and then we go over to smart inbox. When we’re looking at a smart inbox, we can see all of our different categorizations. So we’re going to pick on newsletters here. Now right now, it is grouping them by the unified inbox, which means let’s go move this out of here. Which means that these emails here can come from any one of these accounts and my inbox and my unified inbox. Well, if I go and change how they are grouped, let’s go with grouped first, watch what happens, I’m going to select this, we’re going to move this out of the way so then you can get to it easily. You’re going to see that when I go back over to my newsletters, I now have my two accounts. Why are there only two and not the third account? Well, that’s because my school account is not in my unified inbox, I have a separate video on unified inboxes. But what we can do is we can exclude different accounts from our unified inbox, so then it doesn’t show in this list. So right now I’m looking at these two accounts, I want to see all the newsletters for my Gmail account, all I do is just select it. And now I’m looking at the emails from my Gmail account. To close it, I click on the X. And then I can look at all of the emails from my iCloud account. So it’s grouping them together by account, I mentioned that we have another, we use glue as well, instead of grouping them together like this, what we can do is we can separate them out. So we have two different newsletter categories. I’m not a big fan of this view. But I’ll show you how it looks. And maybe you want to try it. So we go back over to our preferences. Remember, I have this open here. And instead of grouped, what I’m going to do is choose per account. When I do that, what it’s going to do is it’s going to separate these out, and I’m going to have a newsletters tab for my Gmail account. And I’m going to have a newsletters tab for my iCloud account. So it’s basically going to have two different accounts. So instead of grouping them together by account this way, it’s going to group them by account this way. So let’s go ahead and select this. And now we can see, I have my dot Mac newsletters. And then I also have my iCloud newsletters. So I want to go through all of my dot Mac, all I have to do is just go over, click on it. And I can go through all those emails, I want to go through my Gmail account newsletters, go down here to my Gmail account or my iCloud account, I got it mixed up there. So that is how we can group them together. And we can do this for each type of category. So if I want to do this for my notifications, I go over to notifications, and I can change the grouping. Now what I prefer to have it as unified. So I’m going to change this back to unified, and I’m going to put this back to three. So now we have all of my notifications, no matter which account they’re from as long as it’s set up in my unified inbox. Again, I have another video on that. And then I also have all of my newsletters. It doesn’t matter which account that could be from my dot Mac or my iCloud account, but they’re going to be in this grouping here. Now I mentioned that you could do this on the iPad and iPhone let’s see where the settings are on the iPad and iPhone as well. So I’m going to go to my iPad first. And what we need to do is go to our settings for Spark so I’m in Spark here. And now what I do is I go to the upper left hand corner where we have our three horizontal lines. And then down at the bottom we have our settings When I click on Settings, I go over to my smart inbox. And under smart inbox, we have my different categorizations. So let’s pick on newsletters, I go to newsletters here. And now I can set how I want them grouped. Do I want them unified grouped or per account on the iPhone, same kind of thing. We go to the three lines at the very top, we go to Settings at the very bottom. We go to our smart inbox here, we can see all the different types. I’m going to go to newsletters again. And when I go to newsletters, I’m able to set how I want them grouped. So that’s how we can change our grouping for our emails within our Smart View. We can group them all together by our unified inbox. We can also group them together by account. We do this through sparks preferences on the Mac and sparks settings on the iPad and iPhone. So that’s how we can set how our emails are grouped together within our Smart View and spark on the Mac, iPad and iPhone.