Using Contacts and Calendars on the Mac, iPad, and iPhone Class
2022-08-18 18:00 - 19:00 (America/Detroit) | Online Class
In this class I’ll be taking a look at Apple’s Contacts and Calendar apps on the Mac, iPad, and iPhone. These apps help us manage our contacts and events by keeping track of emails addresses and phone numbers or events we create. But they can do more! With the Contacts app we can add birthdays and anniversary dates and then have those show in the Calendar app! With the Calendar app, we can subscribe to other calendars, schedule FaceTime calls, and even drag and drop a contacts into a calendar to create an event.
Topics (and chapters) include:

Introduction
About Me
What we are going to Cover
Contacts and Calendar Account
My Card in Contacts
Adding Fields to Contacts
Finding Duplicates
Setting Sort Order
Manage Groups/Lists in Contacts
Add Calendars to the Calendars App
Merging Calendars
Calendar Subscriptions
Add Events
Tips

I’ll be taking a look at how we do this and more in this class for the Contacts app and Calendar app on the Mac, iPad, and iPhone.

Ask Me Anything (AMA) Webinar
2022-08-11 18:00 - 19:00 | Online Webinar
Ask Me Anything (AMA) Webinar
August 11, 2022 | 6pm EDT

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Watch my AMA Webinar on August 11, 2022. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask. When you register for my AMA’s, there will be a place where you can ask your question. I’ll try my best to answer it during the AMA Webinar.
Some of what we discussed include:

Introduction to Dan’s Tutorials Shortcut
External Monitor and Keyboard Suggestions
How to center a Numbers Spreadsheet when printing
How can I save emails to my hard drive?
Text Message Syncing between devices
Photos is not syncing with iCloud.
What is Prevent Content form Loading Privately?
How do I turn on Text Notifications for an iPhone?
Q&A

Getting Started with an iPad Class
2022-08-04 18:00 - 19:00 | Online Webinar
Getting Started with an iPad Class

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Some of you know that I made a commitment to use my iPad more back in 2021. Prior to this commitment, I was thinking the iPad is just a big iPhone. Fast forward to a year later, my iPad (it is an iPad Pro) is now my go to device! I can do the majority of my work on it, and it is great for reading! I am now even using my Mac more like an iPad by opening apps up in full screen. But the biggest thing may be that I am starting to recommend the iPad as a replacement to a Mac for people! Don’t get me wrong, a Mac can do more than an iPad, but also, an iPad can do more than a Mac.
In this class, I go over the basics of using an iPad for your main computer and how it may be able to replace a Mac for common tasks. Join us to find out how far the iPad has come!
Some of what I cover include:

Why you want to accessorize your iPad with a Keyboard, Mouse, and Pencil
Home Screen Options to make you more Efficient
Set App Icons Larger
Duplicate Apps on multiple Home Screens
Add Widgets to your Home Screen
User Focus Mode to keep you Focused
use Simple Backgrounds to make your Apps and Widgets easier to see
Use Safari for your default Browser
Save Websites to Home Screen
Master Basic Multitasking
Open Multiple Windows
Add favorite apps to the Dock
Explore Apps

I hope it helps!

Ask Me Anything (AMA) Webinar
2022-07-28 18:00 - 19:00 | Online Webinar
Watch my AMA Webinar from July 28, 2022. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask. When you register on the Early Bird Registration, there will be a place where you can ask your question. I’ll try my best to answer it during the AMA Webinar.

Chapters coming soon.

Using Spark as a Mail Client Class
2022-07-14 18:00 - 19:00 | Online Webinar
Using Spark as a Mail Client Class
Apple’s Mail client is good, but there are other apps out there that offer more features. The one I use on a daily basis is Spark. With Spark, not only can I check all my mail, like I can in Apple’s Mail, but I can also snooze mail, use templates, send quick replies, and the best part… Spark will automatically categorize my mail for me! It separates my newsletters from mail I receive from people. Oh, did I mention it is available on the Mac, iPad, and iPhone? And, of course, you can still use Mail along with it.
I am making this class free for everyone. Watch my class on Spark below! If you like what you see, you can help support mode videos like this by becoming a member.

Some of what I cover include the following topics (video is marked with chapters to go directly to the topic):

Introduction
About Me
Class Outline
Smart View vs Classic View
Send and Archive
Snooze Emails
Schedule Emails
Set Follow-up Reminders
Quick Replies
Create Mail Templates
Create Mail Links
Add Mail Services
Customize Swipe Actions
Manage Mail Folders
Show Avatars for Mail
Add Events in the Built-In Calendar
Application Specific Passwords with an Apple ID
Unified Inbox for Multiple Accounts
Summary of why I use Spark
Q&A
Conclusion

Read more about Spark from the developer’s site.

Note: This video was created using Spark 2. Readdle has released a new version since then. The new version has a fresh new look, but many of the features highlighted here are in the new app, as well as the older one. Here is a link to the older version which the tutorial is based upon: https://sparkmailapp.com/spark2

Disclaimer: I am not affiliated with the developer, I just like the app. ????

Ask Me Anything (AMA) Webinar
2022-06-30 18:00 - 19:00 | Online Webinar
Watch my AMA Webinar from June 30, 2022. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask. When you register on the Early Bird Registration, there will be a place where you can ask your question. I’ll try my best to answer it during the AMA Webinar.

WWDC 2022 Discussion
2022-06-16 18:00 - 19:00 | Online Webinar
Apple is having there Worldwide Development Conference from June 6-12. This is where Apple Join developers worldwide for an inspiring week of technology and community. I showed a first look at Apple’s latest macOS and IOS (based on the previous history of WWDC). In this webinar, I discussed what is new and exciting from Apple, as well as the not so exciting news. Watch the webinar below.
Topics discussed and features shown include:

macOS System Preferences are now Settings
Mail app with Undo Send, Schedule, and Followup
Reminders with Templates
Spotlight and Search Results
Clock app is now on the Mac
Weather App on the iPad and Mac
Edit and Delete messages in the Messages App
Lock Hidden and Recently Deleted Albums in Photos
Redesigned Lock Screen on the iPhone
Stage Manager on the iPad and Mac
Contact Lists on the iPad (and iPhone)
Desktop Class Apps on the iPad
Other features discussed include Shared Photos Libraries, handoff FaceTime Calls, and Continuity Camera
Dogcow is back!

Ask Me Anything (AMA) Webinar
2022-06-09 18:00 - 19:00 | Online Webinar
Watch my AMA Webinar from June 9, 2022. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask. When you register on the Early Bird Registration, there will be a place where you can ask your question. I’ll try my best to answer it during the AMA Webinar.
Some of what we discussed this week include:

ScreenSharing with FaceTime and Messages
Can Shortcuts Determine what Device is Playing?
Do I need a Special Dock for M1’s?
How to I save Complex Passwords?
What is an Apple Passkey?
Can you use Time Machine when a Display is Closed?
How do you share files between devices?
Conclusion and what’s coming next week

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Ask Me Anything (AMA) Webinar
2022-06-02 18:00 - 19:00 | Online Webinar
Watch my AMA Webinar from June 2, 2022. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask. I try my best to answer it during the AMA Webinar.
In this AMA, we discussed the following topics:

Where to find Significant Locations on the iPhone
Why do I have duplicate contacts?
I can send messages sometimes and sometimes not, why?
Did Apple make a mistake discontinuing iPods?
Thoughts on Apple Glass
What is the best Audiobook ripper for the Mac?
How do I find my extensions for Safari?
How do I transfer music from an old iPod?
What are Finder Extensions and how do I use them?

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Creating Shortcuts on the Mac, iPad, and iPhone Class
2022-05-19 18:00 - 19:00 | Online Webinar
Creating Shortcuts on the Mac, iPad, and iPhone Class
May 19, 2022 | 6pm EDT

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With Shortcuts, you can create a quick way to get one or more tasks done with your apps. The Shortcuts app lets you create your own shortcuts with multiple steps. For example, you can pause your media on your iPhone when it connects to carPlay or the Bluetooth on your car. This is done through Actions – a single step in a task or shortcut. You mix and match these actions to create a shortcut. This tutorial is designed to give you the basics of creating shortcuts. I hope you find it helpful!
In this class, I’ll be going over the basics of creating Shortcuts on the Mac, iPad, and iPhone. Some of what I cover include:

What is a Shortcut?
Finding Shortcuts
Organizing Shortcuts
Changing the Name & Icon
Saving to a Mac
Saving to an iPad & iPhone
Running a Shortcut with Siri
Editing & Creating Shortcuts
Sharing Shortcuts
Automate Shortcuts

Ask Me Anything (AMA) Webinar
2022-05-05 18:00 - 19:00 | Online Webinar
Watch my AMA Webinar from May 5, 2022. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask. When you register on the Early Bird Registration, there will be a place where you can ask your question. I’ll try my best to answer it during the AMA Webinar.
Some of what I go over include:

About Me
Why is my mail stuck in my Outbox?
What transcription program do you use?
Can you go over the Activity Monitor on the Mac?
How do you filter Mail?
How do you examine a Time Machine hard drive?
Can you go over iCloud syncing?
Can I use a flash drive on an iPad?
About my next Class on Shortcuts and Conclusion

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Backing Up your Mac, iPad, and iPhone Class
2022-04-28 18:00 - 19:00 | Online Webinar
It’s that time again for a reminder on how important backups are. Why? I had a friend frantically call me. She was going to manage a symposium the following day and needed to print some documents she created. She couldn’t print them unless she updated her Mac, and let’s say that did not go well. Luckily we found that she was storing her documents in iCloud, so any major crisis was averted. But it reminded me how important backups are.
In this class, I’ll be going over best practices for backing up your Mac, iPad, and iPhone. Some of what I’ll be covering include:

Backing up your Mac with Time Machine
Preparing a Hard Drive for Time Machine
Checking to see if your Mac is backing up
Backing up online for redundancy
Backing up your iPad
Backing up your iPhone
Managing backups on your iPad and iPhone

I can’t stress how important it is to backup your devices. See how easy it is to backup your Apple devices in this class.

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Video Transcript

0:00
Welcome to my class on backing up your Mac, iPad and iPhone. So the reason why well, before we get going with that, I got one slide that I always have to do. And it’s a little bit about me, this is for the people that are new to the class, this is my largest class yet, so pretty excited about that. But I’m just giving you a real short bio, of who I am, and should be coming up here. So I’m Dan Wah, sync, Owner, trainer, everything with dance tutorials.com. And basically, I have about 1600 videos on how to use the Mac, iPad and iPhone. I also host these classes every other week. And then I hold amas asked me things every other week, they alternate. And so the classes are based on a subject like what this is, and the AMA’s are more like, where you if you have a problem, and you try to figure out what’s going on, usually get through, you know, up to 10 questions within an hour, hour and a half. I have over 30 years publishing experience. And I’m also an apple, former Apple Genius about three years as an Apple Genius at our local Apple Store. And then I also help out at a local school, which has all Apple products, they have about 1600 MacBook Airs and iPads, distributed between the staff and all the students. So I help out with them probably about 10 hours a week or so with them. So that’s a little bit about me. And let’s get going to the class. Let’s get going to the good stuff. And yeah, we’ll start recording. It is recording. Okay, yep. So, alright. Just make sure, yep, it is recording. I don’t use the zoom to record I use my own software to record because then it just records me I don’t get the gallery view or anything like that. So I don’t have to edit everyone out and things like that. Going, this is going on YouTube live right now. So people could go to my site and watch this live, they’re not going to be able to chat. But they could watch it live. And then I can get a recording from YouTube as well, which is like a backup, which is great. So what we’re going to talk about here is backing up your Mac, iPad and iPhone. Now the reason why I kind of slipped this one in this isn’t wasn’t in my immediate radar. But last week, I had a frantic call from someone some of you know this. This is a friend of mine, a close friend of mine. And she was getting you know, hosting symposium, you know, like a for a week and a half or something every day she was doing some training and things like that. And she has about a MacBook Air that’s about eight years old. And I’ve talked with her about backing up before. So, you know, kind of gave her the guilt trip. You know why she should back up. So she was kind of doing that on a regular basis. And then she decided that she needed to she had to open up Microsoft Word Microsoft Word wouldn’t open. So then she updated her Mac OS, she didn’t have enough space on her computer. And lo and behold, her computer wouldn’t start up anymore. It was done. And it’s just because it didn’t have a lot of space. Your Mac even Windows, any computer. They love to have space, a little bit of breathing room. So she called me in a frantic, like, what do I do I have to give this symposium I need all my documents. I don’t know where they are. I’m like when’s the last time you backed up? And here it comes three months ago. And the reason is, is she has a MacBook Air and you have to plug in that MacBook Air. So everything was on there and she didn’t plug it in on a regular basis. They just moved. So lo and behold, boom, the ball dropped and so I tried to get her computer up and running wouldn’t work. And she’s just she she was frantic. I mean, we’re talking months of work just gone and she had to be there at 11 o’clock the next day. So the story ends well, she stored everything in iCloud desktop and then she used iCloud to, you know, for all of stored her desktop and documents which I’ll talk about
4:32
an iCloud so basically I was able to get on her phone through FaceTime. And she shared her screen with me and kind of guided her through it and we found all of her documents so then the files app within iCloud so all of a sudden, you know, it turned out to be great. I helped her order a new computer and she picked it up the next morning then the following evening. Got it all connected up with her iCloud account and all of a sudden, all of her documents just showed up on her computer. So the story ended very well. But it could have gone much worse. And she kind of I would go, she got lucky because she didn’t follow a good backup strategy. So that led me to, I think I need to cover this kind of thing. And also, when I started doing my AMA’s, you know, a lot of the questions in the beginning were backup related kind of things. It’s a very important thing. So I just thought, you know, maybe it’s time for a little session on backups. So that is, you know, the story behind why I am doing this. Now, let’s get into some of the good stuff. I’m gonna start out on the Mac, and then we’ll end up on the iPad and the iPhone, the iPad and the iPhone are much easier to manage your backups. Because they backup to the cloud. The Mac does not backup to the cloud. It backs up specific folders if you use iCloud. And that’s an if you use iCloud and if you have enough space in iCloud and this and the other. So there’s a lot of holes that you can fall into with the Mac. So we’re going to spend a little bit of time on the Mac. And then we’ll end up with the iPad and iPhone, because it’s just super easy on the iPad and iPhone, we have a few different options. And we can manage our backups and things like that. But it’s all done online, which is what I really like. So on the Mac, what we want to use is time machine, this is my favorite tool. And there are other tools that you can use, you can use super duper Carbon Copy Cloner. And they all have their, you know the the reasons why they you know, people would use them. But for general use, I am a huge fan of time machine because you don’t have to with carbon with those other tools, you kind of have to know, you don’t necessarily have to know what you’re doing. But you kind of have to know what you’re doing with them. Time Machine just works. It’s an apple thing, you know everything, they make it really, really easy. So I’m a big fan of time machine. So with time machine, like I say basically what it is, it’s an app that is installed on every Mac, and what you can do with it, just go to my Mac here. Hopefully
7:24
I’m on there. Here we go. Alright, so basically, what we have to do is we just have to plug in an external drive to our Mac, I mean, it can, I say can be that easy. And you can get you know, these, these new Solid State Drives, these are Samsung solid state drives. And these things are great. There’s no moving parts in them. I have also an older hard drive here, of course, not long enough, but you know, it’s one of the spinning ones. And you know, those things spin at, you know, 5400 rpm, and you know, there’s moving parts in there and they can break and they do break and they will break sooner, you know, eventually hard drives fail, you have much more. That’s right with these SSDs. They used to be expensive, they’re now relatively cheap. So if you can’t go with an SSD solid state drive, I would recommend that. So basically, all you have to do is just plug them in, plug it, plug in a hard drive to your Mac. And when you do, I’m going to plug in my hard drive to my Mac. So you’re gonna see it come up here on the side, eventually. Yep, it’s spinning up. i Can you hear it? Essentially, there it is. So this is my backup. Now right now it is not set up for Time Machine, what I would recommend doing when you plug in a hard drive is just go and name it. So you could call a time machine backup time machine one time machine two, you can use more than one backup, but just name it. And the reason why you want to name it is because you have to select it when you use it for a backup. So I’ll show you how easy it is first and then I’ll also show you you know if you have to format the drive, you know how you can do that. It’s not as scary as it sounds. But essentially, let’s just keep it real simple right now. This is how easy it is to you to set up a time machine on a Mac. I plug in the hard drive. And then I go over to my System Preferences. I have a cat that wants to jump on my lap here very up. They’re just running around. Okay, so I go into my System Preferences. We have time machine here. So it’s just part of your System Preferences. And then all I need to do is just go To select disk to disk, I can select all from all of the hard drives that are connected on my Mac. So I have one hard drive that is already set up.
10:12
This one is called backup. So now all I need to do is just select backup. That’s why I like to name them. So you can easily see which one it is. Otherwise, it could be Western Digital, or Samsung, or whatever, whatever the company names it. And so I select it. And then we go over to use disk. And pretty much that is it. Now, here’s being that I have a time machine already connected to my Mac, what it’s doing is it’s asking me do I want to replace this time machine? Or do I want to use both, I would recommend use both. There’s no no harm in using two different backups. The beauty of this is when one fails, you have another one. So this is why you want to may want to use depending on what information you have, you may want to use two different hard drives. So I’m going to use both, there’s really no no harm done in that. Now it is preparing it for backing up, it could be reformatting, it might be erasing it. So you want to make sure that you’re using a hard drive that you’re not using for anything else, it may erase it. And now what it is doing is it’s going to use it for backup. So you can see that the icon changed. It’s now a time machine icon. And this computer is now backing up to this harddrive. That’s how easy it is to connect up to, you know our views, use a hard drive to back it up, use plug it in, System Preferences, time machine. Now the catch to this is especially if you have a laptop, and I know a lot of us have laptops. The catch to this is you have to plug it in, this is what my friend found out. And I know how it works, you know you’re sitting on the couch or you know, you just you slowly get away from plugging in that external hard drive. If you have an iMac, there really shouldn’t be any reason why a hard drive is not plugged into that thing 24 hours a day. But if you have an external drive, you are obviously not going to plug it in on a regular basis. So what you want to do is make sure that you place that drive somewhere where you remember to plug it in, it could be by the couch, it could be in your office, it could be on a counter someplace where you know, if you’re reading the news in the morning, oh, I got a plug in my hard drive, you want to make a habit of that. How often does it back it up, it backs it up every hour. And it doesn’t backup the entire computer every time. So the first time it backs up, it needs to backup the entire computer. So that could take depending on how much stuff you have, that could take anywhere from a few minutes to a few hours. But after that, all it does is just backup. Anything that has changed. So it goes real quick. It’s all in the background, you don’t even know what’s going on, it just does it. So basically, this cat is going to knock something over here. It’s pretty adamant coming over here. So basically, all you have to do is just plug it in and Time Machine will see what is new and what is not new. And then just going back up what has changed and what is new. And that’s it, then it’s done it and typically what it will do is it will only take a couple of minutes for that to happen. Or is there this is what has been circling me. So basically, all you have to do is just plug it in, and then it’ll back up and it doesn’t take that long. So that’s how that’s how we can back it up nice and easy on the Mac. See what my next slide is here
14:08
Alright, so the next thing that we’re going to look at is how can you see if your Mac is backing up? And when was the last time it did backup. Now that we have a backing up, you know, let’s go and I gotta I gotta move this cat. She’s not gonna be happy. Okay, sorry about that. So the next time you know, you want you on make sure that it is backing up or we’ll see when the last time you did back it up. And that’s pretty easy to do. Basically, let’s go back over to my Mac here basically, mmm, there we go. I’m going to close this. What we need to do is we need to add time machine to our Menu Bar you’re going to see that time machine is here on my menu bar. Now the reason why I like to have have it in the menu bars. All I have to do is just click on this. And then I can see when it was last backup, I’m just going to skip the screen
15:18
Wow.
15:18
Dan, can I ask a question? Yes, you can.
15:22
Okay,
15:24
I do have a backup for the particular laptop I’ve been using but it’s been wiped a couple of times by
15:32
Apple. Okay so
15:56
same drivers it just smarter to get another drive and just backup.
16:00
No, you can put it on the same drive. I can’t I cannot tell you how many times I have erased These are from the school. I cannot tell you how many times I’ve erased these. And I can’t tell you why you can’t see my screen.
16:18
But events can I keep the old backup. What I want to do is keep the old backup and then just start from because it’s been months.
16:30
Then what you
16:33
had that’s why I’m thinking do I need a
16:35
general I would say get it I would say get a get a new. Okay, get a new one. Okay. Yeah,
16:43
thank you. Yeah, that was my suspicion.
16:45
Yeah, that’d be the that’d be the easiest way of doing it. Okay, I’m trying to find out why. Sorry, I’ve technical glitches once again.
16:59
They’re my Mac
17:05
we are that we do want that but I need it to be smaller
17:29
and we don’t need to have the iPhone
17:41
okay. You can see my screen Correct. Okay. I’m getting, I’m getting this close to order in M one Mac, I think I’m kind of hitting the limit with this thing with everything that I’m doing. So anyway. It’d be a MacBook Pro. But anyway, what, what you want to do is start over here, we go up to our Menu Bar, and you’re gonna see I have time machine up here in the in the menu bar. And when I click on it, what I’m able to do is see how long or when the last time it was backed up. So right now it is backing up. So it tells me it’s 53% Done. And it has 92 megabytes copied because this is a brand new backup, it’s taken a lot longer, right set up that backup initially. So I’m just going to skip this. Not going to back it up. And I’m going to show you how I added that to the menu bar. It used to be in there by default. But I think Apple kind of changed that. So basically, we just have to go to our System Preferences. And then we go over to time machine. And you’re gonna see an option to show the time machine in the menu bar, you want to make sure that that is turned on. I like to have that turned on for two reasons. Again, I can see when the last time it was backed up. So the last time this computer was backed up was 422 because I stopped backing it up if I want to go into time machine and I’ll save this more towards the end, but basically with time machine can really do two things, it can backup your entire computer. So then if something happens to your computer, that’s that’s the most stressful one. And the reason why you really want to have it is if you get a new computer or you get a new hard drive or you have to wipe out your hard drive. Basically what you can do is restore everything back into your computer. And there’s going to be everything from your backup. So it’s like you never left your computer. All of your applications are going to be there all your preferences are going to be there base Sick leads, it’s your computer, just from the last time was backed up. So if my friend, if we couldn’t have got all of her stuff, she didn’t have a backup from three months ago, I could have restored that backup to her computer, and everything would have worked, just everything would have been three months old. But it would have been like a snapshot from three months ago. So that’s why you always want to have the most current backup. So that’s number one, you can just restore the entire backup to a new computer or whatever. And that is pretty easy to do as well, when you buy a new computer. Essentially, what you what it’ll do is it’ll ask, Do you have a backup time machine backup? You say yes, you plug in your hard drive your time machine backup to your computer? And it’ll say which one do you want? You know, which which backup? You know, is it the one from an hour ago? Or do you want the one from yesterday, or do you want the one for three months ago, you can select which which time it is, and then it’ll just restore everything. Now that might take a couple hours. But eventually you’re gonna have your old computer right back, right back where it was, even though it might be a new computer, but you’re gonna have your old all your old stuff. So and the way that you, you can also use Migration Assistant to do that, if I open this up, every Mac has this, I just go continue. I’m not going to continue because it’s going to quit off my app. So I don’t want to do that. Because I don’t want to stop this thing. But basically what this will do is this is a migration, it’ll migrate your time machine backup over to this computer, you just follow the steps and it goes about five different steps with us. And then it’s done. So super, super simple. That’s why I love time machine. So I mentioned that another thing that you could do with time machine, where you can do is restore oops, go back. What you can do is you can restore files that you’ve accidentally deleted. So you can you can restore anything that that you had maybe a month ago, you’re working on a document, you deleted it or you want to restore that document the way that it was maybe you made some changes to it and you don’t like it. So you want to restore that will be in that time machine backs up everything, you can restore individual items. And again, that’s all done through the time shift menu. So this is I would say more of an emergency use as well. But you don’t have to restore the whole document, let’s say I threw something away, it’s in my documents folder, I threw it away. So all I have to do is just go into my time machine,
22:36
the screen is going to change here. And each one of these windows as a snapshot in time. Typically, it’d be an hour, because it backs up every hour. Now if my computer is off, it could be a day, it could be a month, you know, it all depends on how often your computer is on. But typically, each one of these little windows here is a snapshot. And what I’m able to do is restore something on there from a previous time machine. So right now I’m looking at my desktop folder. If I go back right now we’re looking at today, if I go back, just click on the arrow, I can go back and look at different times to see what I can restore. Let’s say I wanted something I don’t keep a lot of stuff on my desktop. But I do keep stuff in my documents folder. So all I have to do is just click on Documents. And there’s my Documents folder. So if I wanted to go back, let’s say this, that’s from this is from today at 422. I’m gonna go back further go today at 223. And I can also use this little grid here. So here’s yesterday at 557. I can just keep going back, we’ll go back to APR 10 was bring me back to APR 10. It’s loading up the documents from APR 10. And once it loads up those documents, all I have to do is just select the one that I want. And then I click on Restore. And what it’ll do is it’ll restore that document back into my Documents folder. So we can in addition to restoring the whole hard drive, we can also restore individual documents. And all we have to do is just select the folder, go to the date that we want, find what we want and then click on Restore. And that’s pretty much all there is to using time machine. I’m going to cancel here brings me back and close it back out and now I’m back at my at my computer today. So yeah.
24:53
Can you also do that with photos? I mean my biggest my biggest folder is photos.
25:01
Yep. You could, it depends on if you’re using iCloud. So without because iCloud, what it’ll do is it’ll store it in, in iCloud. Which means that it’s not going to be used in time machine. So it gets a little murkier with with iCloud. But But, yes, I could go to my time machine here.
25:30
And what you’re saying is I don’t need to do is it for
25:33
now? And really Yeah, with photos, what what photos does is if you store them in the cloud, you can, you can restore any photo up to 30 days, they keep a backup for up to 30 days. So if you throw something away, and then two weeks later, you’re like, Oh, I’d like to have that back. You can do that for up to 30 days. Then after that it’s gone. So it does that work a little bit different. Let’s
25:56
live photos as well. Yep.
26:00
I’ll talk about iCloud a little bit more on the difference between iCloud and, and backing up with time machine here shortly. Let’s talk about two here formatting a hard drive. This was a this was a common question that I had in my AMA’s. How do you format a hard drive to work with time machine. So let’s go back over to my Mac here. Choose the right one. errors. And basically all you have to do is go to your disk utility. And then you can format the drive Chris has seen me do this. So Disk Utility is an application that comes on every Mac. And what you can do with Disk Utility is basically erase hard drives. And once you erase the hard drive and format it, you can use it for whatever you want. So basically, what you need to do is go to your Applications folder. So I’m going to open up my Applications folder here. And in applications, every Mac has this, you’re going to see utilities. Now I’m using Mac OS Monterey. But if you’re using an older version of MacOS, you’ll see the same thing might look a little different. But Utilities folder has a Utilities folder. And in there, we have all these different utilities, one of them being Disk Utility. So I just double click on this to open it up, I’m going to close the window in the back. And from here, what it’s doing is it’s showing me all of my different hard drives. So I have this backup here, which is right here. So there’s another reason why I’d like to name them so I can easily see which one it is. I certainly don’t want to erase my Macintosh HD, I don’t think it will let me but you know, it’s not even something I want to try. Macintosh HD is your computer, that’s everything on it. So he certainly don’t want to erase that. So it’s always a good thing to just, you know, pay attention to the naming. So this is my backup. If I want to erase this, maybe I want to use it for time machine. And it has some stuff on there, I recommend that you use a hard drive. When you use a hard drive for Time Machine, only your time machine files are on it, you can I drive if I want. If I open this up, you’re gonna see, well, I stopped it but there’d be a time machine folder there. But you can put whatever you want on this drive. So then it will have your time machine and then it’ll have your extra files. But the problem with that is, if you’re using this for external storage, if this hard drive fails, not only will you use your lose your time machine backup, you still have your computer. So you know the whole idea with a time machine is to build redundancy. If your harddrive your external, your backup time machine fails, you have your Mac, go on, buy new, external hard drive, plug it in, start backing it up, your computer fails, you have your time machine backup, there are a mirror image of each other, you know, so basically everything, they should have the same information on it. But if you start putting files on here that are not on your Mac, if this drive were to fail, you would lose it because they’re not on your Mac. It’s not part of the Time Machine backup. So good thing to just keep keep in mind, use the Time Machine Backup only for backups. You can use it for other stuff but it’s not recommended. So now I want to erase this drive I want to use it might say I don’t need it anymore. I just need to erase it and use it for Time Machine. All I have to do is just select it and then I go over to erase.
29:57
I name it
29:59
and then you try format. So what are these formats? Well, not to get too far into it. But these formats here are basically how the Mac likes to see it. If you’re using an A newer Mac, and I’d say probably in the last five years, it’s using a PFS, if you’re using a Windows computer, it’s probably using while was using MS DOS, I think it’s exFAT. You know, you have your different different formats that that each computer uses. So if you had, if you had windows, you wouldn’t be using a PFS, you’d be using whatever they are, if you have Linux, you’d be using whatever they use. On Mac, they like to use a PFS. There’s also an older on called Mac OS Extended. But essentially all you have to do just go and use a PFS. That’s the new de facto standard. You can see I can’t even choose anything here, all I can do is just choose a PFS. And to keep it simple. Just choose a PFS we don’t have to encrypt it, we don’t want to use any case sensitive case sensitive means if you capitalize something that’s going to be different from one it is not capitalized. So let’s say I create a folder called dance tutorials. And then I create another folder called dance tutorials and I capitalize the D. If I were to use case sensitive, those would be two separate folders. And that can get very confusing. So really want to just leave that alone and just use apfs. Just keep it simple apfs if it was Mac OS Extended, I’d use Mac OS Extended, not encrypted, not anything else, just Mac just what it is. And then all I do is just click on erase. And it is erasing it doesn’t take that long. Sometimes you have to do this twice. But it doesn’t really matter. You’re erasing it anyway. So who you know, doesn’t matter if it if it doesn’t work the first time. And now that computer is erased, it is no longer being used for time machine because I erased it. So now what I need to do is go back over to my System Preferences. Go to Time Machine. i Where is it? Add and Remove. I go to backup here. And now it’s preparing that and it’s going to back it up. Now you’re going to see that I have two backups here. So I’m just going to erase I’m going to remove this one. I click on it, I’m going to remove the old one. Stop using this disk. And now it’s just going to use that one. Because it doesn’t know that I that I erased it. Yeah.
32:46
What is the mountain unmount.
32:49
So and disk Disk Utility, what you’re talking about there is. So if I go over here to backup, what I’m able to do is unmount this, and if I unmount it, you’re gonna see on Mount here, my computer, it will not show up on the desktop. So I’m just gonna go ahead and unmount it you’re gonna see it disappears. But it is still, my computer still sees it. It’s just not mounted. So you’ll see this every once in a while, if a hard drive goes bad, sometimes what you have to do is you have to mount it, it just becomes unmounted. So now I just go, I select it, and I go over to mount. And there it is. So that’s all you know, hopefully you don’t have to do that. If you have to start doing that it might be time to start thinking about another hard drive. That’s one of the signs that something’s going wrong, and might work. But it might not. So that’s that’s a flag, keep an eye on it. So
33:54
thank you. And I’m utterly confused. I started using Time Machine years and years ago. And there used to be a time I don’t know if it still exists, when it did not load download the entire files. After a while if there’s machines, if your harddrive starting to fill up, it only downloaded the last two weeks. I don’t understand whether that’s gone away, or whether it’s still exists as a limitation. And I don’t understand how that limitation works. So
34:28
yeah, so basically what’s happening there. So Time Machine keeps a backup, right? Pretty simple. And it’s a rolling backup. So I can go back an hour I can go back a day I can go back a week. Well how many of those backups does it keep? You know, it can’t keep them forever. And if I go into time machine here and I don’t have a lot of data because this is my demo computer but when I go into time machine here you’re gonna see I can go back all the way back to January of 2022. So I can go back what for or months on my real computer, not that this is not a real computer, I can go back a lot further. But it is limited by space. So it’s limited by how big your hard drive is your your time machine backup. So the way that it works is Time Machine up. For let’s see if I can find where that verbiage is. So you can see what I’m going to talk about. Here we go. Alright, so basically, what it does is it keeps an hourly backup for 24 hours. So the last 24 hours, I’m going to, you know, in theory, this was an iMac, it’s plugged in all the time, and I’m constantly working on it, I in theory, I should have 24 backups, one for every hour. But it can’t keep doing that because then it’s gonna get too too messy. So then what it does is it keeps a daily backup for the past month. So what I’m able to do is I’m able to go back to 8am, this morning, 9am this morning, or whatever time it backed up and the hour, but I can’t go to 8am Monday morning, all I can do is go to Monday. All I can do is go to Wednesday. So you it starts whittling it down, you can go into a specific time. So 24 hours, it keeps a backup every hour. Then after that it’s daily backups. And then after a month, what it does is it keeps weekly backups. So I could go back, if I go back to my January, I can go back to a specific week. I can’t go back to a specific day, I can only go back to a specific week. And eventually. What’s that done? Great. Is
36:46
it dumped the previous weeks? Yeah,
36:49
so that’s where that’s where I’m going. So basically, you know, you can see it’s just filling up slowly, slowly, slowly filling up and filling up. And depending on how old your time machine backup is, and then how much data you have. It’s eventually will fill up that hard drive. So then what does it do? Well, what it’s supposed to do is it’s going to delete the oldest backup. So let’s say that my hard drive starts getting full for, you know, it can keep about six months worth of data. And then that hard drive is full The Time Machine Backup is full. So what it has to do is it has to remove some of the old stuff to put on the new backup. So what it will do is it’ll remove the oldest backup, so it’ll remove it from six months ago. So I can have today’s backup in there. And then when it gets full again, it’ll remove the oldest backup. So that I’m glad you brought that up. Because I didn’t put this in my notes, you do not want to use time machine as an archive. And archive, as you know, as you can imagine, is something that keeps it forever. That’s not what time machine is, it’s truly a backup, and it’s not an archive system, it will delete stuff, exactly what you’re talking about. I’m running out of space, I’ve got to delete something. So it’s gonna go back and delete the oldest backup. Depending on how much you know, if it’s a smaller harddrive, that could be a month ago, if it’s a larger hard drive, it could be a year ago, it all depends on how big that harddrive is, and how much data you are backing up. So there’s a couple of variables in there. But he’s centrally you do not want to rely on time machine as an archive, because it will eventually delete
38:31
it. Does that apply to email as well?
38:36
Email works a little bit different. So let’s get into let’s get into cloud storage and the difference between, you know, time machine and cloud. So I mean, take a look at my notes here. A minute. I have next year.
39:01
Okay, so yeah, now we’re back in. So good. We’re right on schedule with with my with my thing. So online backups backing up online for offline backup. So we’re going to I’m going to split this into two. We’re going to just talk about online backups. And then we’re going to talk about cloud storage and email and things like that. So first, let’s go with online offline storage or online storage. I know it’s kind of confusing, but hopefully I can make it make sense. All right. So essentially, you know this, this is what we call offline backups. When we’re using time machine, it’s a local backup. If I backup my computer to my time machine, my Time Machine is literally one foot away from my computer. If something were to happen, my house were to get broken into. I had a fire here, you know something tragic happened. Both of these devices So there’s a potential that both of them are going to be damaged, gone, whatever it may be, which means I’ve lost all my data. So, offline backups like this, they’re great. But if you really have important stuff that you don’t want to lose, what you might want to do is go with online backup in addition to this, so I have my QuickBooks on my main computer. I backed that up online. So what does that mean? Well, essentially, what it’s doing is it’s backing up to a backup service. And I use Backblaze. But there are a number of them out there that that do the same thing. And with, I’ll show you a couple of screenshots because it’s on my main computer. So I took some screenshots here. Because I don’t use it on here. So once you install Backblaze, what it does is it adds it to your System Preferences. So if I were to go to and this is how I’m going to pick on Backblaze, because that’s what I use, but a lot of them work the same way. So in my System Preferences here, I have another preference pane down at the bottom here called Backblaze. So it’s just runs in the background much like time machine, so you can see it kind of very similar. But the key difference is instead of backing it up to a local hard drive, what it does is it backs it up to the cloud. So now if something tragic were to happen to my stuff, here, I had a fire at the house or something along that line, what I’m able to do is actually stuff from Backblaze. So I took a few screenshots here, so you can kind of see how it works. The first one here. So this is the preference pane for Backblaze. So as you can see, it’s pretty simple. I backup now, I click on restore options. I’ll show you what happens when you click on that shortly. And then I have my settings, you know, how often do I want it to back up, you know, how much bandwidth do I want it to use, you know, that kind of thing. So pretty simple, you just turn it on. And then here are a couple of the screenshots. So here are my settings. Basically, I set the name of the computer. So this is a 2019 MacBook Pro, I can also have it backup external hard drives that are connected to my Mac, which is awesome. So if I have an external drive connected to my Mac, not a time machine, but you can backup external drives, there’s no point in backing up a time machine because it’s the same thing as a time machine. It’s just in the cloud as opposed to local. So there’s no point in backing up a time machine. And then it alerts me when has not been been backed up for seven days. So I get a nice slower, I love that. We have performance. All right, I just leave it at automatic. Being that it’s backing up, you know, how much bandwidth is it going to use? Well, in the evening, I’d like to talk to us a little bit more like at one o’clock in the morning when I’m not using my computer. But obviously I don’t want it to do anything while I’m doing one of these webinars or classes. So I have it automatic throttle, I even want to step further. And I want to schedule here. And I say, start at 9pm actually switch that over to 1am. So then, you know if I’m doing something, do something for Alaska user group every once in a while, that’s at 11pm. So basically, it’s not, my computer’s not going to back up to Backblaze until 1am. I switch that over to 1am. But as you can see, it’s pretty simple. I can also exclude folders, maybe I don’t want to have a specific folder backed up. There’s no point in backing that up. Just check it and I won’t they won’t
43:50
click on the plus I’m sorry. And then it won’t back it up. And then the last thing here is we have reports and you can see if there’s any issues, what has been backed up things like that. So again, pretty simple. I think this cost like six or $7 a month. And then how do you restore it. So let’s say you wanted to restore some files, I can download them, all I have to do is go to backblaze.com. I log in with my account. And then I can select what files I want to back of what step files I want to restore, I have about 30 days again, it’s not an archive. So it’s just like time machine, it keeps just a snapshot, but it doesn’t keep a continuous archive. But if there’s a file that you threw away accidentally, you can go and retrieve that file, I just go to backblaze.com or whoever I’m using. All of them pretty much do this. And then I can go and download that file and I have it so just like time machine. I can also ask for a USB flash drive, maybe it’s a lot of files I don’t want to download and maybe you know it could be you know, 100 gigabytes worth of files. Well they’ll send you a flash drive, they do charge you for that. But you get to keep the flash drive. And let’s go with the extreme, my computer died, it was stolen, something happened, my Time Machine Backup failed or whatever, they will also send you a USB drive and that USB Drive has everything on it. So then what you can do is get a new Mac, and then you’re able to get all of your files, you’re not going to, you know, won’t restore like time machine, but you’re still going to have all of your files, you just have gone in the folder, drag them over. And it’s done. So this is great, what I call a I call Backblaze. An online backup services, insurance policies.
45:45
I hopefully include does it also include the applications?
45:53
My believe it does i That’s a good question. I don’t know. I don’t know. But most applications you get online now. So you can just read download them. You know, it’s not like the old days where there were CDs and things like that. But yeah, that’s I don’t have an answer for that one. Sorry.
46:14
That damn good answers.
46:17
But it is, you know, it’s just like I say it’s an insurance policy and sounds not something that I would rely on. Or use on a regular. In fact, I’ve never used it. But I’m telling you, if something did happen, it’s costing me, you know, maybe 6070 bucks a year, let’s just say it cost me 100 bucks a year for this. Well, I own a business, my QuickBooks, everything, how to use QuickBooks Online, it’s on local on my driver and all my files and all that, if I were to lose all that holy cow, you know, it’s the best 100 bucks a year that I that I you can spend. So depending on how important your stuff is, you may want to use online backup. Now, really, what you want to do is you want to use both, and that’s what I do. So I call Backblaze my insurance policy, I hopefully and we’ll never use them, it’s not as easy as time machine. And if something were to happen, you know, I can restore my time machine back, it’s Apple makes it really, really easy. Backblaze is pretty easy. But it’s it’s a no time machine. So Time Machine is what I what is my go to. And then an emergency like extreme emergency Backblaze. So what my friend could have done, if she had online backup, which I’m going to get her set up on what my friend could have done, she doesn’t have to necessarily worry about time machine, I still want her to use it. But let’s just say she didn’t use it for three months. Worst case scenario Backblaze could have FedExed over all of her stuff. And it would have been backed up, it just backs up in the background, she had to wait a day that she would have had all of her stuff, and a hard drive ready to go for her, you know, whatever she had to teach her, you know, us. So you kind of you really want to have both going Time Machine for ease of use daily habit, it’s great and I get a new computer, I can just restore from time machine, you know, that kind of thing. If I get a new one, that’s what I’m going to do. I’m going to restore from a time machine backup Backblaze. Hopefully, my goal is to never use Backblaze. But it’s there if I need it. But my goal is to not use it. I don’t want to rely on it. So that’s that’s online backup. Now what about Cloud Storage. So now we’ll get into the cloud where it gets a little bit more murky. So with the with the iPad and the iPhone, which I’ll get into shortly, is you know those backup to the to the cloud through iCloud and it backs everything up. It’s just all automatic. So it is the it is basically the Backblaze for the iPad and the iPhone. So that’s how the iPad and the iPhone work. The Mac it doesn’t work that way. I can keep stuff in specific folders. So I can keep things in my documents folder. I can keep things in my desktop folder. Those two folders are in iCloud. So far, my friend. Luckily what she did is she stored everything on her desktop. So being that everything was on her desktop, when she went into iCloud, she went over to her desktop folder. Everything was there. Perfect. She keeps some stuff in her Documents folder. Everything was there. But if she kept anything in any other folders, she would not be able to retrieve them. They were gone. But like say luckily what she did is she kept them in these two folders. So you can use that as a I guess you could call it a backup but it’s only going to use these two folders. Your documents and desktop. Now what about your photos? If you’re using iCloud Photo Library, I believe it’s just called iCloud Photos. Now, if you use an iCloud Photos, those are also stored in the cloud. So you don’t have to worry about those either. But if you’re not using iCloud Photos, then being that your photos app, let’s see here, I need to go to my arrow go like this. Go. And okay, so this is these are all the folders on my computer applications is not going to be backed up to into cloud into the cloud or anything like that. And downloads are not going to be backed up into the cloud. So you’re gonna lose everything in applications, you’re gonna lose everything and your downloads, movies, any movies that you keep, if you use iMovie. Those will be gone as well.
51:02
Public, that’s public, nobody uses that. But we’ll pick on music and pictures here now, pictures, everything is stored in an your photos library. Now if you’re using iCloud Photos, this library here is also stored in iCloud and you won’t lose anything. So you’re good there. So she is she’s good. She has everything in her documents. She has everything in her desktop. And she keeps her Photos Library in iCloud. So she hit the perfect, perfect storm. They’re the trifecta of thank God she had that. So that you know she doesn’t have to worry about losing anything. But if you do not use iCloud Photos, these photos will be gone too. Because iCloud only stores everything in your documents and desktop. Same thing with music. Now if you’re using the music app, and you use iTunes Match and this that and the other which probably not a lot of people are using anything in your music folder is going to be gone as well. So if you have a lot of music, you want to make sure that that is backed up on a time machine backup. And if it’s valuable music, you know stuff that you spent hours, you know, trying to you know mp3 In a setting the other then you want to make sure that you may you know maybe use Backblaze so I called storage on the Mac is not backup on the Mac. Basically what it does is it keeps track of two folders and you have to turn it on. So basically I’m gonna go to my System Preferences here. And if we go to iCloud Yeah, that’s not what I want to go to iCloud. This is where that cursor I’m gonna have to turn that off. So I think that is causing problems here.
53:01
No I’ll just do it that way. I go to iCloud here. What I have to do is I have to make sure that iCloud Drive here what I have to do is I have to make sure that that is turned on. And when I go to options here, I have to make sure that my desktop and documents folders turned on. Both of those have to be on if they’re not on then your desktop and documents folder are now being backed up or synced, I should say with iCloud and you will probably have to buy more space. Now we’ll just go with that but you know it’s relatively inexpensive 99 cents it starts out at but basically you’ll have to get more space and then you can use iCloud Now the beauty of this iCloud Drive with the desktop and documents is I have it turned on on my personal Mac because I’m able to access all of my documents from my phone from my iPad and this was great with my friend also, you know, like say we did the sharing screen which is new and I iOS 15 With FaceTime and I was able to see her files app and then I said tap on the desktop once we got in the files app and then boom all of her folders was there she was you should have seen how happy she was because they were all there. You know and she had access to him she’s so right from her phone she needed to print something out for for the class that was the following day. So she went right to her phone to open up a document and just started printing a primer doc from her phone. So the advantage of all this as you can access it from all your different devices. So iCloud is I would say a complement to a backup you don’t want to use on the Mac you do not want to use iCloud Back it up. It’s compliments, compliments Time Machine. All right. So I think that is what I have for the Mac, we’re going to switch gears now. Anyone have any questions on the Mac? All right. Let’s see here, what I got, oh, overall backup, I kind of covered that. But overall backup strategies, basically, what you want to do is plug in at least one hard drive to your Mac, if you have a really important stuff, maybe two, I think Chris has two or three of them, it just pings back and forth one hour, it’ll do it to one harddrive. And the next hour, it’ll do it to the other. And that is just in case one hard drive fails, you got you got another one. But at least you want you at least want to have one, just plug it in, you can format the drive. And then the Mac might even format it for you. And it’ll just start backing up. So backing up, then if you use a laptop, what I recommend doing is kind of put in that hard drive somewhere, make a routine out of it, make sure that you plug it in on a regular basis. So it could be while you’re having your morning coffee, it could be you know, at a certain time every day maybe before dinner or something along that line, but you want to you want to build some kind of a pattern to where you plug in that hard drive to that to that laptop. So then it is backed up. Otherwise what could happen is sure you have a time machine backup, but it’s three months old, because you haven’t plugged it in while if you have a Mac and iMac, plug it in and just leave it plugged in. There’s no harm, just leave it plugged in. And then if you really want to go extreme, you can go with an online backup, you know, like what I use is Backblaze. And then you have the best of both worlds. If something were to happen at the house, I could get it from, you know Backblaze. If you use iCloud, you can kind of use that as a backup but do not think of it as a complete computer backup. And not even want to call it backup, it syncs it basically syncs three things when you’re when you’re fully utilizing it, it will sync your desktop folder. So anything in your desktop, you’ll be able to get your documents folder. And then if you use an iCloud Photos, which I absolutely love. All your photos in the Photos app will be if you have any photos outside of the Photos app, in the Pictures folder, those will not be backed up, it only backs up stuff from their library. So it’s just those those three things that that you’ll be able to retrieve, I should say. So and you can use use this all together, I’d use this all together. I have two time machine backups. And then I also use iCloud. So I haven’t I haven’t gone online. And basically the backups just kind of work in the background. iCloud I’m able to access from any of my devices and it works great.
57:54
Great. Can you ask you said something about using? I mean, are you saying when people have their laptops are taken with them on the go. So that’s why I’m to make sure they plug in one. Basically, because I don’t take my back my laptop.
58:11
Okay, I took my when I went to Florida, I took my my computer, I did not take a backup with me. I mean, there’s you know, it’s I it really comes down to how comfortable how, how comfortable are you how far back, I knew that if something were to happen to my computer, I said go to Florida car gets broken into my computer stolen. There’s not a lot of work that I got done while I was down there. So I was comfortable. If something were to happen, I could buy a new computer and restore it from the day that I left. So good point in is you go somewhere. Always make sure you have a backup, you know, back it up before you go anywhere. So then you have the latest backup on there. One thing I forgot to mention, you know, if you don’t want to use Backblaze, you don’t necessarily have to use an online backup what I used to do, I used to plug in another external hard drive for time machine, you know, like so you can have 234 or five, whatever. And I would literally go and put it over at my sister’s house, she lives maybe a mile mile and a half away from me. I would literally literally go over there and once a month. If I remembered once a month I would grab that hard drive and then plug it in, get another backup and then I bring it back over there. So then if something were to happen at my house, I did at least have something from a month ago, you know it’s better than nothing. So it’s not it’s not a great strategy. But it’s a good strategy and it’s better than not having one at all. So that’s another option. Great to time machine backups and put someone you know put put it in a fire safe kind of thing to buy your fire safe safe. You know drop it off at a close A friend or family member or put it in a safety deposit box, people are still using those things. You know, that kind of thing. So you don’t necessarily have to go with an online. But the beauty of an online backup like Backblaze is it just works in the background. And I don’t have to worry about that. So that’s, that’s the beauty of it. And if I did have something, let’s say I had something, I was down in Florida, and I was working on something, guess where I could have got it from Backblaze? Because that’s continuously backing up even while I’m in Florida. It’s backing up. So I could have gotten in a specific document as well. So combination of the Yeah, so you want to use both, but that’s good. Chris. Yeah. You want to? Before you go anywhere? Absolutely. Run a backup.
1:00:46
Okay, do you have any kind of strategy for archival backup?
1:00:52
Nope, I don’t. That’s, that can get a little that can get. And that might be something in a later subject, that’s where you can use like raid drives, and that, like I have a raid drive sitting in front of me has five hard drives built in it, two of those hard drives could fail and guess I’d still be able to get everything off because they backup to each other, you know, kind of thing. It’s, but that gets expensive. And it’s still not a true archive. Because if something were to happen to the house, I would I would lose it all. But if that thing fills up, what I am able to do is pull one harddrive out and put a bigger hard drive in and then it would just automatically so you can just continuously. It’s almost like you can build it bigger and bigger and bigger. I use a Drobo system. Dr. OBO and I love it. But it gets expensive. But that’s you know, don’t really haven’t don’t really? Yeah, I don’t I’d have to think about that one. So all right. Yeah.
1:01:56
Yeah, quick question. screenshots that you take on your Mac. That are I guess, on your desktop? Yeah. I usually put them in a folder on my desktop. Just to make sure that because I’m gonna get a new machine. I’m to make sure that are they save to time? Imus? Yeah, back them up. Yep,
1:02:19
it does. Okay. And what I recommend doing this gets a little bit off off subject. You are absolutely right. Put them in a folder. You can have a lot of folders on your desktop. I sarcastically got a little mad at you know, because she was frantic. So I had to I had to tiptoe through it. But once we once we got everything all squared away and she got a new computer and booted up. Stored her desktop folder. She had 400 items on her desktop.
1:02:52
not exaggerating. Not in folders.
1:02:55
Not in folders. She maybe had a dozen folders. That was I said my I told her your homework. I haven’t followed up with her. I said your homework. Clean that up. But yes, put stuff in folders. Absolutely. Okay, so yep, you’re good. All right. So let’s, let’s talk about the iPad and the iPhone because these are the iPad and the iPhone. Super easy. There’s really not a whole lot of options with this. If you’re using iCloud, which is what I would recommend. All you have to do, I’m gonna go to my iPad and iPhone here.
1:03:35
And the iPad and the iPad.
1:03:37
Yeah. When I when I talked about that it’s you know, they they’re both very, very similar.
1:03:44
Again, yeah, can I because I I have a question but it really it really promotes for me I had it’s not on the iPhone and I don’t have a Mac. So, yeah, so I understood what you said. I mean, I have everything on iCloud. However. I also have on iPads. So you know, when you go to files, you have a setting that says iCloud and one as iPad on your iPads. There might be a couple of others. Yep. My question is, how do I back up with on my iPad because the iCloud is already backed up.
1:04:21
iCloud is already backed up. So,
1:04:25
sometimes I put things on my iPad. Okay. I think you
1:04:29
had you had an issue with that. So let’s I’ll go to my to, I’m going to go over to my iPad and iPhone here a minute. I put those slides in there. So I know where to put those chapter markers when I put the recording up. So what Kevin’s talking about is see here
1:04:51
can you cover or maybe in the future? If you can’t answer the question now because it’s going to be a little while. We’re backing up I’m backing up my iPad and my iPhone in the Finder on the Mac.
1:05:02
Yep, I’m plugging mine in. I think that’s the last slide. I’m gonna quick look out for that. Yep, I wasn’t sure. Yep. So let’s go to my Mac
1:05:19
All right, so I have I’m just going to use an iPhone. But an iPad worked the same way. I have an old iPhone here. And I want to back this up. Now, if you’re using, I believe it’s Mojave or earlier, you use iTunes for this, Apple switched over to the Finder and later Mac OS versions. But either way, it works roughly the same way. So I’m using Mac OS, Monterey. So the way that I have to do this is through the Finder. So essentially, all I have to do is just open up a new Finder window. And you’re going to see under locations phone. So now all I need to do is just click on this. It’s going to load it up, it’s reading everything from the phone. And now, all I have to do is just click on backup now and it’s going to backup that phone. So I just click on it. If I had an iPad plugged in here, I would see my iPad here. And I could do the same thing. So we can see that it is backing up my iPhone, it’s backing it up to my Mac. So then if I want to get done, if I were to lose this phone, or if I needed to erase it or something along that line goddess things little. If I were to erase this or anything like that, essentially all I have to do is plug it back in. So it’s going to show up here. And I click on Restore. I select the backup. And it’ll restore that so you can easily Backup and Restore right from the Finder here. And the iPad works the same way. I plug it in. So I’m not going to bother plugging in my iPad, but it works. It works the exact same way. So that’s all there is to backing it up so we can see it’s backing it up. And then if I want to manage the backups, I can do that. I don’t have any backups on here. But if I wanted to delete an old one, I could backup or delete an old backup. I can do the same thing on the iPad and iPhone, I believe. Does that answer your question on that?
1:07:33
Yes. Excellent. Yep.
1:07:36
And the only problem that I’ve seen with that issue with doing it that way, is that unless you have a large enough hard drive on your Mac, you could run out of space.
1:07:48
Which gets into my last thing managing your backups. Yes, exactly. Exactly. So it can fill up your IT can fill up iCloud, it can fill up your excuse me, fill up your your hard drive. And especially if you have a lot of devices I go through a lot of devices. So I excuse me drink some water here.
1:08:13
That’s why I have one terabyte. Yeah.
1:08:18
So you tickle in my throat. Essentially, the other problem that you run into is you have backups of all devices that you no longer have. And those are taken up space that can be taken up space and iCloud they can be taken up space on your Mac. So basically you want to manage these backups. So let’s first go back over to my Mac. If you’re if you’re using let’s see here, let’s go I go back over there
1:08:49
okay
1:08:55
well, once they’re out once did it again. It’s not what I want. And something’s going on here. Let’s try hold on here. Okay, not as pretty anymore, but that’s not the point. You’re going to see I have here manage backups. So if you’re using the Mac to backup your devices, what you can do is you can click on this and then just go and delete old backups pretty simple. But most people are going to be using iCloud to backup you know their their old ones. I’m talking about the iPad and the iPhone on the Mac. If you use time machine, you can erase a harddrive, which I talked about earlier. You know, buy another hard drive, if you just want to do that, that could be a way that you could archive it. Just keep buying new hard drives and put the other ones in, in your fire safe, safe, you know kind of thing. Oh, yeah. So too, and I’m not sooner, but
1:10:28
I need a new computer. This is what it’s telling me. So to wrap it up, basically, the Mac, I would recommend Time Machine, there are other people that they will say it doesn’t work for them, it might not work, it doesn’t work. It’s not 100% effective. But it is pretty darn close Apple, you know, it’s works good. And the whole idea with backup is you want you want it to be automatic. Because if you put any kind of a manual thing on it where you have to do it, you’re opening up the door to failure. If you have to manually back it up. It won’t happen probably you know Murphy’s Law, probably when you need it. It’s not going to be there you know kind of thing. So you want to have it just seamless in the background. So time machine on the Mac, backs everything up. Or anything happens you can restore from time machine. If you have anything critical business, anything like that, then what you’ll want to do is use an offline backup in addition to time machine with the iPad and the iPhone, highly recommend iCloud, you might have to pay for more storage, but use iCloud for that and it backs up once a day as long as it’s on a Wi Fi network. And you’re not using it. And it’s plugged in or getting power. So that kind of wraps up my backup. Basically, backup if anyone has any questions on it, feel free to email me dan at dance to Taurus, I know there’s it can get confusing. But really, it’s not that it’s not that difficult once you get it set up. And it’s easy, it’s pretty easy to overthink it. So just keep it simple. All I want to do is make sure that I have my information on my computer, on my iPad on my iPhone somewhere else, to where if something were to happen, I can retrieve it. That’s the whole idea. And Time Machine Backblaze. And iCloud will do all that for you. And it does it all automatic to where you don’t have to worry about anything, which is the beautiful thing. But email me at Dan at dance, Charles, if you have any questions, and I’ll be able to, I’ll be glad to give you more advice or try to figure something out. So thank you. Good. Good. I couldn’t refuse the
1:12:56
more more frequently I go over. I hear the things and I began. Yeah. concepts. So thinking better into my older gray matter. Yeah.
1:13:08
Yeah. And that you know it. Yeah, just don’t. As I always say, Don’t overthink it. If you overthink it, boom, things just kind of blow up. All you want to do is make sure that your data is somewhere else. So you can access it at a date or at a later time. Do I need to access an individual file at a specific time? No, I mean, the idea behind backup is emergency emergency. Not archival. Not you know like that kind of thing. So all right. Thank you, everyone. Next week. I will I should have this up online tomorrow. Sorry about the glitches it’s just telling me it’s telling me I needed a MacBook Air M one. A MacBook Pro and one very thorough Dan, thank
1:13:53
you very much.
1:13:54
Yeah, no problem. And yeah, we’ll see. We’ll see everyone next week. If you have any questions, just let me know. Thank you. Thanks, Dan. Yeah,
1:14:05
have a great day.
1:14:06
Thanks you too.
1:14:08
Bye. Bye.
Transcribed by https://otter.ai

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Ask Me Anything (AMA) Webinar
2022-04-21 18:00 - 19:00 | Online Webinar
Join my AMA Webinar for April 21, 2022. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask. When you register on the Early Bird Registration, there will be a place where you can ask your question. I’ll try my best to answer it during the AMA Webinar.
I have some bad news on the recording… I never hit record! If you were able to attend, you heard me say it ‘was one of those days’, and it showed in the meeting. My screen would freeze up, I couldn’t share my screen the way I normally do, as well as a few other glitches. My wife also had technical issues throughout the day. And it didn’t end, after the meeting I was helping a friend remotely, who bought a new computer, and my audio wasn’t working. I am just chalking it up to one of those days!
Sorry about that!
As always, thanks for your support and interest!
Dan Wassink

Accessibility Options on the Mac, iPad, and iPhone
2022-04-14 18:00 - 19:00 | Online Class
Apple has been expanding accessibility options at a fast pace over the last few years. This is great! but what options are there for accessibility? How can these options help you? That is what I’ll be taking a look at in this class.
Some of what I covered include (video includes chapters):

Change the Mac Cursor Size and Color
Zoom into the Display on your Mac
Reduce Transparency on the Mac
Show Window Title Icons on the Mac
Change Default Text Size on the iPad and iPhone
Change Text Size for Specific Apps
Using the Magnifier on the iPhone
LED Flash Alerts on the iPhone
Zoom with Back Tap on the iPhone
Sound Recognition on the iPad and iPhone

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This event is reserved for All-Access Members.
Are you a member? Log in to register for classes, and view any past classes or webinars. Not a member? Join my 30-day Free All-Access Membership to join any class, and view any past classes and webinars, as well as all my tutorials.

Ask Me Anything (AMA) Webinar
2022-04-07 18:00 - 19:00 | Online Webinar
Watch my AMA Webinar from April 7, 2022. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask. When you register on the Early Bird Registration, there will be a place where you can ask your question. I try my best to answer it during the AMA Webinar.
Some of the questions I covered in this AMA include:

Do you offer One-to-One training?
Is there a quick way to delete tabs in a group in Safari?
Is it possible to create Contacts groups in the online iCloud.com interface (say for PC users or those without a Mac)?
To save money and give less to Apple, what home hobby small business system do you recommend? That I could use for 10 years?
I want to use Pages to journal my upcoming trip. Would it be best to set it up in sections for each day or each country/city?
If my husband sets up family sharing on iCloud, he can share his purchases with me, but can I share my purchases with him?
A friend’s husband that bought a MacBook Pro. On autofill, it only has his v-card. It is her Apple ID. Why does it only show his V-Card?
Seems like music always comes on in the car when set to bluetooth? How can I turn that off?
In a Numbers spreadsheet, how to print with numbers showing in left side?

All topics we covered are set as chapters for easy navigation to a specific topic.

You must be a member to view the video.

This event is reserved for All-Access Members.
Are you a member? Log in to register for classes, and view any past classes or webinars. Not a member? Join my 30-day Free All-Access Membership to join any class, and view any past classes and webinars, as well as all my tutorials.

Ask Me Anything (AMA) Webinar
2022-03-24 18:00 - 19:30 | Online Webinar
Watch my AMA Webinar from March 24, 2022. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask.

Some of what we covered in this AMA include:
What is SMC Reset?
Text Spam for the Mac
Installing iOS Apps on a Mac
Curved monitors vs Dual Monitors
Transferring Photos from an iPhone to the Mac
Deleting Multiple Messages
Making Multiple Selections
Changing Text Size on an iPhone

Ask Me Anything (AMA) Webinar
2022-03-17 18:00 - 19:30 | Online Webinar
Watch my AMA Webinar from March 17, 2022. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask.
Some of what we covered include:

Learn and Unlearn Spelling on the Mac
Backing Up and iCloud on the Mac
Keyboard Options on the iPad
Deleting Files in your Recent Folder
Folders Disappear on the Mac with iCloud
Disk Utility on the Mac
Universal Control Demonstration
Dynamic Volume Buttons on the iPad Demonstration

Sharing Photos, Files, Events, and more with iCloud
2022-03-10 18:00 - 19:00 | Online Class
Did you know you could share files through iCloud? Or share a shopping list with the Reminders app? And, of course, share a calendar for family events. This is what I’ll be going over in this class, the different sharing options iCloud has to offer. Watch it today!
Some of what I covered included:

Sharing iCloud between Devices
Family Sharing and iCloud
Sharing Events in iCloud
Sharing Reminders
Sharing Notes
Sharing Photo Albums in Photos
Sharing Files in iCloud
View Items Shared with You

This event is reserved for All-Access Members.
Are you a member? Log in to register for classes, and view any past classes or webinars. Not a member? Join my 30-day Free All-Access Membership to join any class, and view any past classes and webinars, as well as all my tutorials.

Ask Me Anything (AMA) Webinar
2022-03-03 18:00 - 19:30 | Online Webinar
Watch my AMA Webinar from March 3, 2022. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask. When you register on the Early Bird Registration, there will be a place where you can ask your question. I’ll try my best to answer it during the AMA Webinar.
In this AMA, we covered the following topics (video includes chapter markers for topics):

About Me
Blocking Text Spam
Is Printopia Needed to print from iOS devices?
How do you download Audio Files?
How to block Spam and Telemarketing Calls
Can I change an Apple ID?
How do you transfer Music & Photos from old iPhone
Can you use 1 HD for multiple Time Machine Backups
Can you make a bootable backups off an M1 Mac?
What can you do about duplicate Contacts?
My email attachments disappear?
Conclusion and Q&A

Creating Presentations with Keynote on the iPad Class
2022-02-24 18:00 - 19:30 | Online Class
Watch my class on Creating Presentations with Keynote on the iPad! Apple’s Keynote app has been around for years and is rumored to be developed for Keynotes hosted by Steve Jobs. If you have never watched one of his Keynotes, I highly encourage you to YouTube them. They are the gold standard when it comes to presentations. Why? They are simple yet full of information and entertaining to watch. Obviously that is because of Steve Jobs himself, but also it’s the tools he uses. In the later years, most of his presentation screens were created with Keynote, an app that comes free on every Mac and is available for free on the iPad and iPhone. With Keynote, you can create simple and beautiful presentation to support what you are saying. You can add transitions between slides, add builds, and export them as images or as a movie. You can even add a background audio track.
And you can do this all on the iPad! No Mac required! Or if you created a presentation on your Mac, you can edit it on your iPad!
Some of what I covered included:

Introduction
Topics
About Me
Sample Presentation
A Look at the Interface
Creating A New Presentation
Document Settings
Slide Layouts
Working With Slides
Adding Objects to Slides
Object Build ins and Build Outs
Adding Slide Transitions
Rehearsing and Presenting
Exporting Options
Q&A

This event is reserved for All-Access Members.
Are you a member? Log in to register for classes, and view any past classes or webinars. Not a member? Join my 30-day Free All-Access Membership to join any class, and view any past classes and webinars, as well as all my tutorials.

Ask Me Anything (AMA) Webinar
2022-02-17 18:00 - 19:30 | Online Webinar
Watch my AMA Webinar. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask. Just register for one of my upcoming AMAs. When you register on the Early Bird Registration, there will be a place where you can ask your question. I’ll try my best to answer it during the AMA Webinar.
Some of what we covered in this AMA include:

Shortcuts: What are they?
What is 2-Factor Authorization?
Important Settings on a New Mac
Resetting Bluetooth on a Mac
Synchronizing Emails
When is the Best Time to Purchase Apple Products?
Space issues with Meets and Zoom
Duplicate Passwords?

All topics we covered are set as chapters for easy navigation to a specific topic.

You must be a member to view the video.

This event is reserved for All-Access Members.
Are you a member? Log in to register for classes, and view any past classes or webinars. Not a member? Join my 30-day Free All-Access Membership to join any class, and view any past classes and webinars, as well as all my tutorials.

Creating Presentations with Keynote on the Mac Class
2022-02-10 18:00 - 19:30 | Online Class
Watch my class on Creating Presentations with Keynote on the Mac! Apple’s Keynote app has been around for years and is rumored to be developed for Keynotes hosted by Steve Jobs. If you have never watched one of his Keynotes, I highly encourage you to YouTube them. They are the gold standard when it comes to presentation and are what a lot of presenters aspire to copy. Why? They are simple yet full of information and entertaining to watch. Obviously that is because of Steve Jobs himself, but also it’s the tools he uses. In the later years, most of his presentation screens were created with Keynote, an app that comes free on every Mac and is available for free on the iPad and iPhone. With Keynote, you can create simple and beautiful presentation to support what you are saying. You can add transitions between slide, add builds, and export them as images or as a movie. You can even add a background audio track. I go over these features and more in this class.
Some of what I cover include:

A Look at the Interface
Creating a Slideshow
Working with Master Slides
Adding and Formatting Objects to a Slide
Viewing a Slideshows Object List
Adding a Soundtrack to your Slideshow
Adding Transitions between Slides
Adding Builds to Objects
Exporting Options
Presenting your Slideshow
Q&A

This event is reserved for All-Access Members.
Are you a member? Log in to register for classes, and view any past classes or webinars. Not a member? Join my 30-day Free All-Access Membership to join any class, and view any past classes and webinars, as well as all my tutorials.

Ask Me Anything (AMA) Webinar
2022-02-03 18:00 - 19:30 | Online Webinar
Watch my AMA Webinar. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask. Just register for one of my upcoming AMAs. When you register on the Early Bird Registration, there will be a place where you can ask your question. I’ll try my best to answer it during the AMA Webinar.

Some of what we covered in this AMA include:

Introduction
How to Convert a PDF to a Pages Document
How to enlarge Text and Video in an Epub?
Software Update locks up after Restart. Why?
Your Favorite Widgets?
How can I sync my messages?
How can I keep my Desktop Organized?
How do I save documents on the iPad?
Can I set the font size in Notes?
If I erase my Mac, will it erase my iPad & iPhone?
Can I have Safari always open in Full Screen?
I have duplicate saved passwords. Why?
Apple Watch Notification Questions
Can I get Siri to pronunciate names correctly?
How can I transfer Safari’s History?
Time Machine and unmounting disks
How do you lock a note in Notes?
Can I backup an external drive to Cloud?
Conclusion and smalltalk

All topics above are set as chapters for easy navigation to a specific topic.

This event is reserved for All-Access Members.
Are you a member? Log in to register for classes, and view any past classes or webinars. Not a member? Join my 30-day Free All-Access Membership to join any class, and view any past classes and webinars, as well as all my tutorials.

Organizing & Editing in Photos on the iPad Class
2022-01-27 18:00 - 19:00 | Online Class
Join me in my class on Managing and Editing your photos in the Photos app on the iPad! Over the holidays, you probably took a lot of photos. My guess is with the most popular camera in the world – the iPhone! If you have an iPad, you can use the Photos app to organize them, edit them, and even share them! This is what I am going to going over in this class for photos on the iPad.
The video has chapters enabled so you can go directly to a topic. Some of what I covered include:

Bringing Photos and Video into the Photos App
Organizing your Photos and Video in Albums
Viewing Photos and Videos on a Map
Searching and Filtering Photos and Videos
Viewing and Editing Metadata of Photos and Videos
Sharing Albums with others
Editing Photos and Videos

This event is reserved for All-Access Members.
Are you a member? Log in to register for classes, and view any past classes or webinars. Not a member? Join my 30-day Free All-Access Membership to join any class, and view any past classes and webinars, as well as all my tutorials.

Ask Me Anything (AMA) Webinar
2022-01-20 18:00 - 19:30 | Online Webinar
Watch my AMA Webinar. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask. Just RSVP below. When you RSVP, there will be a place where you can ask your question. I’ll try my best to answer it during the AMA Webinar.
Some of what I covered in this AMA include:

Hide my email? How and when do you use it?
How do I reset the function of hiding my email and using an alias?
My blocked email still shows. Why?
When blocking contacts and email, does the block remain even if I delete that email?
FindMy response varies between an update every five minutes to a continuous read of location. Why?
When I delete messages on iPad, it doesn’t delete them on my MacBook Air.
Have you ever heard of the Photo Cleaner App? If so, is it worth having it to tidy photos?
Do you have a favorite business card scanner (I use Covve which is okay)?
What’s the Keychain all about? How is it accessed and used?
Syncing Messages across my devices? How do I do that?
How do I network my 3 Macs so they all get whatever I create transferred to all three?
What is best way to do a data transfer to a new Mac?
How much RAM do I need if I purchase a new Mac?
Is there any way we can do stuff with our computers when the internet is NOT operational?

This event is reserved for All-Access Members.
Are you a member? Log in to register for classes, and view any past classes or webinars. Not a member? Join my 30-day Free All-Access Membership to join any class, and view any past classes and webinars, as well as all my tutorials.

Organizing & Editing in Photos on the Mac Class
2022-01-13 18:00 - 19:00 | Online Class
Join me in my class on Managing and Editing your photos in the Photos app on the Mac! Over the holidays, you probably took a lot of photos. My guess is with the most popular camera in the work – the iPhone! Now that you have those photos, what can you do with them? How to you organize them? Edit them? or even share them with others? This is what I am going to going over in this class for photos on the Mac.
Some of what I cover include:

Bringing Photos and Video into the Photos App
Organizing your Photos and Video in Albums
Viewing Photos and Videos on a Map
Searching and Filtering Photos and Videos
Viewing and Editing Metadata of Photos and Videos
Sharing Albums with others
Editing Photos and Videos

Watch my video for this class on Organizing and Editing Photos on the Mac!
Note: This class was taught using Photos on macOS Monterey, but most of the features are available on older macOS versions as well, so don’t let that stop you from joiing the class.
This event is reserved for All-Access Members.
Are you a member? Log in to register for classes, and view any past classes or webinars. Not a member? Join my 30-day Free All-Access Membership to join any class, and view any past classes and webinars, as well as all my tutorials.

Ask Me Anything (AMA) Webinar
2022-01-06 18:00 - 19:30 | Online Webinar
Watch my AMA Webinar. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask. Just RSVP below. When you RSVP, there will be a place where you can ask your question. I’ll try my best to answer it during the AMA Webinar.
In this AMA, some of what I covered include:

How to Capture Video Screenshots
Setting Auto-Reply with Apple Mail
Share an iPhone’s Voice Mail
Sharing your Mac Screen with Others
Creating Bootable Drives for M1 Macs
Should people still have landlines?
Apple Recovery and Legacy Settings
Upgrading an iPad
What Transcription Service do I use?
VPN for iPhones
Encrypted Time Machine Backups and FileVault

Chapters are embedded in the video for you to easily select where you want to go in the AMA.
NOTE: In my quest in improving the videos, I sometimes falter. In this AMA, the guests questions are not very loud. I have since found the issue and in future webinars this should be resolved. My answers are loud and clear though. Thanks for your patience and your support!

What's New in macOS Monterey Class
2021-12-30 18:00 - 19:00 | Online Class
Join me in my class on what is new in macOS Monterey! Apple introduced a new macOS this past fall, and even though it looks similar to Big Sur, Apple added some great new features! A few I use on a daily basis. With macOS Monterey you can add tags to Notes and Reminders, create quick notes, and schedule FaceTime calls as well has invite people who are not on Apple devices to a FaceTime Call. But also Apple added some smaller features, but much welcome features. This includes showing the menu bar while working with an app in full screen, adding the folder icon back to Finder windows (I really welcomed this back!), and even changing the color of the cursor. I going over these features and more in this class.
Some of what I cover include:

Scheduling FaceTime Calls
Creating links for FaceTime calls so anyone can join (including people who are not on an Apple device)
Photo Collections in Messages
Shared with you
Tab Groups in Safari
Focus Mode
Quick Notes and Tags in Notes
Airplay to a Mac
And a few other smaller items including showing folder icons in a Finder Window and changing the color of the cursor

NOTE: The Audio dropped (due to my error) during the chapter introductions. The audio comes back for any of my demonstrations though, you just miss out on my introductions. Sorry about that!
This event is reserved for All-Access Members.
Are you a member? Log in to register for classes, and view any past classes or webinars. Not a member? Join my 30-day Free All-Access Membership to join any class, and view any past classes and webinars, as well as all my tutorials.

Ask Me Anything (AMA) Webinar
2021-12-23 18:00 - 19:30 | Online Webinar
Watch my AMA Webinar below. What is an AMA? Ask Me Anything. If you have a question about your Mac, iPad, iPhone, Apple Watch, or Apple TV – this is a great place to ask. Just RSVP below. When you RSVP, there will be a place where you can ask your question. I’ll try my best to answer it during the AMA Webinar.
Some of what we covered included:

What is Keychain? How can I have my passwords save to it? Does it conflict with 1Password? As a tennis coach, I would like to have music with some of my drills. What bluetooth speaker would be loud enough?
How do you share screen on FaceTime with others using Windows?
Can you delete messages in bulk in the Messages app on the Mac?
What do you do when a Time Machine backup fails? What is Disk Utility? Can it help?
What’s the difference between the M1 Pro chip and the M1 Max chip?
How do I create and edit address labels from a database using Tap Forms on the Mac?
How do you open two safari pages side by side?
How can I open two Numbers documents side-by-side on the iPad?
Are there any Virtual Programs on M1 Macs that can run Snow Leopard? Do you think new M1 iPad Pros will soon be able to run Mac apps, like M1 Macs can now run iPadOS apps?
Can you go over how to group the tabs in Safari?
My iPad says (again) I am out of storage. Problem is the podcasts that jump on. How best to tame these? I really like a few of them.
Is it possible to send a link for a file on iCloud Drive to a recipient (Mac or Windows) without the recipient needing a password, etc?

Video Transcript

So Chris, how how’s the, uh, the backupwas, is I was, um, I can’t, I left it and I came back and said, well, there was another copy of a PDF document and it couldn’t back it up or said something. I said, do you want to do it? So I clicked. Okay. I should have taken a picture of it and send it to you. Okay. So whatever.
We’ll stop the snow. That’s cool.
Nita. The cat wants to jump up on my lap here. Um, you know what? Cat hair, huh? Oh yeah. Got a nicer than snow.
She loves a belly rub. She was an outdoor cat two winters ago. So
I had a lot of people signed up for this and I have quite a few questions. So that’ll be it. It’ll be interesting. I know. Yeah. It’s such a busy time. I’m surprised that, uh, so many people
I had, um, 20, 28 sign up, so. Yeah to, to, to check was the magnet. What happened when I hit the, uh, when I go on the computer, you hit the backed up the truth. It comes up.
I also, um, I I’m trying to YouTube live again. So let me know if, uh, the screen gets a little jittery, but what I did, I told Chris this, um, I doubled my bandwidth and, um, also, and they say, I should have been doing this a long time ago, but I finally a hard wired my computer. Um, for one year when I do zoom calls, it’s something that should be done anyway, but I got works that now I got to cable.
I got to run it in the basement, but right now it’s just running across the living room floor to our hub. But I think it’s going to fix everything. So, but let me know if it doesn’t.
Alright, I’m going to have cat fur all over this.
Welcome everyone. Rick, I think I have a question in my list from you, so,
and I might have him from David Benton names. It looks familiar to David Smith, or maybe it’s an email, but we’ll get started here. Um, just give a couple more minutes here. Um,
while we’re waiting, uh, well add a little bit of snow.
We do not have any snore out here in Michigan. It is cold.
Oh no, no, no. So you’re not going to another, another little trick up my sleeve. You’re not going to be able to, uh, build any of these guys
Davis, this new software that I, there is. Yes. Wow. Okay. I’m in Georgia. So
that’s where I would want to be too. If there was snow here. Well, actually I shouldn’t say that the first month or two it’s all right. But then, you know, end of January, February gets old. Yep. Can you hear me? I’m on. I see you. I can’t see anything else. No, it’s supposed to see your screen now. It shouldn’t be able to see everyone through zoom.
That’s what I thought. None of the upper right-hand corner. Think your view. Yeah. If you’re on a Mac, I should do. I am on that, uh, side by side gallery, probably. Yeah, that would, that would know show my screen and then everyone else. I believe that’s how it works. I’m the one up there in the right-hand corner of my screen saysParker1@msu.edu.
I’m also in Michigan. So MSU I’m in I’m just outside of my seat. Yeah. My wife went to MSU, so.
And my nephews from my sister, 1, 1, 2, a U of M and the other one graduated last year and the other one went to MSU. So that is a true house divided. So, yeah. Yup. I have a master’s degree from central Michigan university. That’s where my sister went in the military now to a quickie masters. And then just before I got out.
All right, we’ll get, uh, we’ll get started here. Um, welcome everyone and happy holidays. Um, yeah, let’s, I’m going to start over here. All right. I’m getting over a cold and, you know, Still I’m still dealing with my voice is a little bit off, but anyway, welcome everyone. Happy holidays. Um, to my aim, aim for those not familiar with me.
I’m uh, Dan Wassink and, uh, I’m basically everything Dan’s Tutorials and, uh, I am recording actually. I’m recording through my other software, not through zoom, so, yep. It works a little bit better. So, um, Yeah, I host these AMS every other week or close to thereby have. And, uh, then on the off weeks, on the other weeks, I do different classes.
So next, um, next week I’m going to be doing a class on what’s new with Mac Las Monterrey. I don’t have the next one scheduled, but I think I’m going to do it on photos. Cause probably a lot of people are going to take photos for, um, you know, the holiday season. So, um, maybe I’ll do something on, on the photos app or how to organize your photos and things like that.
But today we, this is an AMA and basically the way that it works is when people register on my site, um, they can ask any questions and um, I try to get a, get an answer for them as best as I can. So I have a list of questions. So we are going to get started here and um, go to my first question. Let’s see if this works.
All right.
That’s not working. Try this one. All right. And we’ll stop the snow as well. This guy might come out and let’s see here. He’s not, he might come out and yell at us, but it’s all right. So, um, the first question is from Ross and, uh, he’s wondering what, what his key chain, you know, how can you save passwords to it and does it conflict with one password?
Basically? You know, it’s a matter of how do you save passwords. This is the way that I’m putting it. How do you save passwords on the Mac and the iPad and the iPhone and the way that the Mac works is it does this through our, I should say the way that apple works. It’s not the Mac only. Um, it does this by keeping it in a key chain.
The reason why I keep focusing on the Mac is because the Mac actually has a key chain. Application. Um, I don’t recommend people opening it up. I will show you where it’s at. Um, so let me go to my Mac here and if I, uh, go to my utilities folder, so I just go up under, go here and you’re going to see utilities here.
There is a folder, this utilities folders in the applications folder. There’s going to be an app here called. Key chain access. And w when you open this up, what you’re able to do is see all of your different key chains. I’m sorry, all of your different passwords, and I’m not talking just passwords for different sites and things like that.
Um, it’s passwords for everything. Your Mac keeps passwords for networks. It keeps passwords for stuff that I have no idea what it’s for, you know, different, different, um, it’s all kinds of information in there. So I’m all the way down to the login. And if you change the login, you’re going to lose all of your passwords.
So you can, you can easily, um, not necessarily break, but you could easily lose access to your, um, to your passwords. If you mess around with a key chain and do something wrong. So I don’t really recommend anybody going in there, but the point is, this is where all of your passwords are saved when you save something in safari.
On the iPhone and the iPad, it’s also saved it. This is a shared through a cloud. And when you save a password and here on the Mac, what it will do is it’ll save it also to the iPad and the iPhone. As long as you use an iCloud and you have your key chain access shared. So then what you’re able to do is use that same password.
You don’t have to, you know, you can create a random password and your iPad and your iPhone would also know that password. Um, but you can’t access the key chain, the application key chain on the iPad and the iPhone. So that’s why I focused on the Mac more or less than anything else. So where can you, where, you know, if you did want to look up a password, where can you do that?
If I don’t recommend going through key chain access and you absolutely could, but there are easier ways of doing it. Um, what you’ll need to do, what I would recommend people doing is going into, if you’re using, um, basically. Um, Mojave and forward. Whenever the introduce key chain, what you’re able to do is go to safari.
And in safaris preferences, when you open up a new browser here,
I’ll bring this over.
What you are able to do is go up to your preferences in safari. And then you’re going to see a new window that opens up passwords here and under passwords when you enter in your computer password. So I’m just going to enter into my computer password here. What I’m able to do is view all of my passwords.
It will even go as far as telling you if they’re compromised, which means they looked it up through. Have I been poned or, you know, a couple of those websites that monitor that. Um, if I were to click on any one of these, I’m not going to click on any one of them because he’d be able to see the password.
But basically if I were to click on any one of these, it, um, I’d be able to look up that password. Um, anything with this little caution mark here, it means that there might be something wrong with it and you can see this is, I have a lot of passwords in here, so it’s been saving them and I used to be a one password user.
I just use, um, Apple’s version now. Um, so you can look this up here. If you’re in Big Sur, they took it a step further with key chain or saving passwords. It used to be only for safari. And then on the iPad and the iPhone, they hooked it into it. Saves passwords for apps as well. So. You are always able to look up your passwords in the settings app on an iPad or an iPhone for, um, safari for an app, you know, anything like that, but only on the iPad and the iPhone.
Well now with Mac iOS Monterey, they moved, or in addition to finding this in safari, you can also go to your System Preferences here, and then you’re going to see passwords. And when you click on this, it’s the same thing. It’s just another way of getting at it. But the point is that now also the reason why they moved it into System Preferences is because as developers embrace this a little bit more on the Mac, when you enter a password into an app, it should remember it in Monterey as well.
So it’s not necessarily a safari only thing. It now works across all apps on the Mac, the iPad and the iPhone. Um, how does it compare to. One password one password is great. If you’re on multiple platforms, one password is great. If you want to share your password with someone else, this is all based on iCloud.
So Beth is not going to be able, I’m not going to be able to share my passwords with Beth because she has a different iCloud account. I would be able to do that with one password. So you could, um, you know, share your passwords with multiple people. One password, um, keeps track of, um, other things, notes, things like that.
And um, if you’re on windows, you can use one password. Although apple with Monterrey, um, introduced the ability to save your passwords is I believe your, if you’re using Microsoft edge, you can save your passwords in iCloud. So then now you’re actually able to use, um, this password. Management on windows to use an Apple’s version.
So it’s getting closer and closer to one password there. They’re getting really on par. Um, I’m going to say that probably one password loss of load, a little bit of business over the last few years, just because Apple’s just re including mine, Apple’s just done a, a good enough job and it’s really getting better.
Now. You can use it on windows. Um, but it’s still not, you know, one password still is a little bit better. Has, does have more features, but do people, everyone, you know, does everyone need all those features? I don’t need to share my passwords with bats. So there’s no reason for me to, um, to use one password, um, to set this up really simple.
If I go back over to safari and you’re going to see in my preferences here, I have auto-fill. If you want it to save your information, all you have to do is just make sure that this is checked usernames and passwords. You also want to make sure, you know, while you don’t want to, I do credit cards, things like that.
So, um, if it saves credit cards and you can go in and edit them, it will automatically fill in the credit card. You still have to put the three digit code in there. Um, other forms are addresses, things like that. So then when you fill out a form in the address, it will use this here as well, all done through iCloud key chain.
So that’s, um, a basic rundown of what ki what one paths or immune, sorry, what, uh, the password management key chain is on the Mac or with apple, you can use one password and Apple’s version at the same time. If you don’t want to use Apple’s version, just uncheck those boxes and safari. Um, but you can use them at the same time.
Um, it doesn’t, there’s not any conflict or anything like that. So this was my question. Okay. Um, so if I understand correctly by month safari, I go to the website. I make a username and password is automatically going to say, like in the background and I don’t even know it. Right. I ask you, yes. It’ll ask you on a, save this.
It’ll ask you, do you want to save this pass? Do you want me to save this password? Okay. And then if I go to my iPad and I’m on iCloud and I signed in all of the, say both devices, when I go to that same website in my iPadOS, a lot of times suggested will come up and does it come up in safari though? It only works in safaris.
I’m going to go to my iPad here.
So I’m looking at my iPad. And if I go to my site, I have my site obviously saved, you know, and, and key chain here. I’ll show you, this is what it will do. So I’m going to log in here.
You’re going to see down at the bottom here. I have used Dan Wassink. So now, if you want to choose a different password over in the lower right-hand corner here, you’re going to see this little key. When I click on that or tap on that, I got to look at it here. Now what I’m able to do, because I have multiple passwords saved for this website.
Now, what I’m able to do is choose which password I want, which one I want to use. So as you can see on my site, cause I have, you know, I’m signed in as multiple people just to test things out. Um, so I can choose any one of these. So if you have two paths, To usernames, anything like that saved on the site, or maybe like when I first went into this, it went to Dan Wassink, that’s not what I want.
I want to sign in as, you know, somebody else or a different account that I have, or maybe I have Beth’s account on here. I want to sign in under Beth. Well, you’ll have to do is go to the little key here. Also, if you are using one password, um, this is where you can choose one password as well. So that’s why they don’t conflict actually do work well together.
You know? So if you want to add a new password, you can go and add a new password and it’ll generate a new one. And then it’ll ask you, do you want to save this or updated or anything like that? Does that make sense? Um, I did know in safari they had a whole list of all my password. Yeah. And that, and that’s only on where I go for that.
But at the top menu bar, you said there was a, yeah. So are you talking about on the Mac or on the iPad? On the Mac. Okay. So on the Mac, what you’ll do is go make sure that you’re in safari and then you’re going to go to preferences here and then under preferences, you’re going to see this little window that opens up and there’s going to be one that’s called passwords.
That’s supposed to zoom in, but it’s not zooming in. And then when I click on that, I can look them all up. Okay. Thank you. And is there a way to, uh, you go to a site and you type in your username and password, but it doesn’t ask you if you want to save it. Is there a way to force that. Yes. Um, if I am in safari here and I let’s go back over into my preferences and we go to unlock this, I believe I can add my own.
We’re going to find out here. Yeah. So you’re going to see a little plus down here, close up. You’re going to see the sole plus. And what I’m able to do is add the website to use the name of them, the password.
One other thing, the, uh, the key chain, uh, doesn’t the passwords have come up with the back and with your iPhone. When you go to settings and passwords, doesn’t pass more passwords than key chain Dutch. Why would that be? Which one has more passwords? The, um, uh, If you go to like on your phone, if you go to settings and bachelors or an iPad or the back and get that list.
Okay. Yeah, that is, that is, um, because the iPhone and the iPad are saving passwords for different apps where safari generally doesn’t do that. Uh, so the, the key chain though, that’s on the map, then doesn’t include all of the passwords from the apps. I believe in Monterrey. It does, but I don’t, I don’t know.
That’s a good question. Um, because a lot of the apps on the, I F you know, they just don’t have the same apps. I don’t know. That’s a good question. I’ll have to look it up. I have to just see what, see what apps I have and see if they’re carried over. But, you know, check traditionally. No, it doesn’t, but you’d think that they would still be there.
I know you could find them probably in the key chain access app that now, if you’ve got a password that, you know, has that alert thing, how do you go about changing it to make it so you would change? So what you would do is you would go to the website and change the password via the website or via the app, you know, um, key chain or apple, won’t do that for you, but then when you change it what’s going to happen.
Is the iPad, the iPhone, or the Mac are going to come back. It’s going to come back and say, do you want to update your password? The update, the password that I have in key chain. So let’s say I changed it from no. Microsoft to apple. So what’s going to happen is, um, the app, apple device, whatever I’m on is going to say, do you want to update this password?
It’s not going to say what it is. It’s not going to tell you what it does, but, um, you know, and then what it’ll do is it’ll replace Microsoft, the password, Microsoft would the password, Apple, and then it’ll replace on all the devices. So it updates it. So you have to go, it’s a two-step process. You have to go to the site to update it, but then when you update it, in most cases, you know, safari will come back and say, do you wanna, do you want to save this?
Now? All of this, I should say, all of this just works with Safaria fuse and Chrome or something like that. They have their own password management. So, um, you know, it’s going to be saved. If you’re using Chrome, it’s going to be saved with Google. And then if you go into a Chrome browser on something else, you’ll be able to access that.
So it says it’s only works with safari. All right. Let’s see, you know, so we have here
next one, as a tennis coach, I would like to have music with some of my drills. What Bluetooth speaker would be loud enough. Ooh, that’s a, that’s a, you know, um, the, the it’s tough. Uh, I tend to stick with brand names. Um, you know, if I wanted to go, you know, if, if money wasn’t an object, I’m a huge Sonos fan.
So I’ll just start out the top. SANOS, uh, they have a great Bluetooth speaker, great reviews on it. Um, and, uh, you can, uh, just take it back home. You put it on a little dock and it automatically charges it. And it’s really, my house is filled with Sonos. So, um, I don’t have that particular speaker, but I’ve read enough reviews to our it’s a want, you know, kind of thing.
Um, It’s expensive. So where do you go from there? You know, you can, I tend to stick with, uh, with brand names. As I mentioned earlier, Beth has a really nice JBL, little, just little speaker. I’ve heard the, the, um, I don’t know if they make it anymore. The problem is is they, they, these little boxes come and go.
Um, they used to be something that was really popular called the pill. It looked like a pill. A few of my friends had that. That sounded great, but basically stick with a name brand, um, and stick with something that maybe makes make speakers. Um, you’re going to pay a little bit more of a premium for it, but it’s going to have a nice sound to it.
And it’s going to carry a little bit louder, you know, you could go with, um, bows, you know, basically any, any name, brand audio. So. That’s what I would recommend and the way that I would do it. Um, some people have heard me say this before, uh, buy it through Amazon. Oh, somebody got there. All right. Buy through Amazon.
And, uh, you know, if you’re a prime member, make sure you buy it, buy it via prime, you know, and if it doesn’t work out, you can always return it. I, I, I, you know, try before you buy, you know, uh, uh, uh, uh, I do that quite a bit. I have to, I have a new green screen that I have to return to, to Amazon, you know, because, um, I got a little bit of a wider one that I liked better.
I try to, before I bought it, you know, kept all the boxes and everything else. So, uh, you know, you can, uh, you know, just try a couple of things and see which one, but stick with name brand for the most part. Um,
yeah, either that that’s a bigger one is probably. 18 or 20 inches, 24 inches tall. So it’s, I mean, you put it on a luggage cart. It’s not heavy, but put it on a luggage cart thing out. And then it’s Bluetooth battery operated. Nice. Yeah. Boats make some really, really nice stuff. I’m, I’ve been a fan of boats for, for years, you know, some, you know, some people are like, eh, but I think they really do make some nice stuff.
Um, and I, again, I also like JBL, which has made by Harman Kardon, um, you know, prior to my computer days, I was an audio, I installed car stereos and things like that. So, uh, my, my second love is as audio, which is why I have two subwoofers in a house that’s 1100 square feet. So, um, all right. How do you share screen on FaceTime with others using windows?
So, Barry, are you yeah, Barry? Yep. So. Are you whining? Oh, you know, this one must be another battery. I did ask this particular question. Oh, okay. All right. Ask a question about Jerry, but not particularly on Facebook. Okay. All right. Well, hopefully I got it in my list. If not, when we get to the, and remind me, um, I wasn’t exactly sure what, uh, what Barry meant.
Um, I’m guessing I’m I’m I don’t think what he wants to, um, I’ll go with this. As far as I read you are not able to share a windows face. So a person that is on windows is not going to be able to share their screen with you. So, but you can share your screen with them, but they’re not going to be able to share their screen with you.
So, and the way that, you know, share your screen. Let’s see if I have it pulled up here. I did.
No, uh, oh, there it goes. Yep. I’m gonna go back to my Mac here. Um, you know, you can share screens, which is new, so you could watch movies together. That’s uh, you know, I don’t know if Barry meant that as well. This just came out a couple of weeks ago and maybe even a week ago, um, this was promised when iOS 15 came out and it’s one of the features that were delayed, you know, they had to, they had to work out a few more things with it, but basically what you’re able to do is, um, if I was watching something on Disney plus and I wanted to share, you know, watch it with someone else, we’d be able to watch it together.
They do have to be anyone that is watching. It does have to also have that same subscription. In other words, I’m watching Hawkeye on Disney plus. They’re also going to have to have an account with Disney plus they’re not, I’m not going to be able to share a movie, um, through HBO or anything like that with people that do not have a subscription.
So it’s not, not a full-on share. If you want to share your screen, you know, you can actually share your screen as well and that, um, screen sharing. So this is why I wasn’t sure where he was going. Is he talking about sharing, you know, sharing a screen like a movie, which is what apple is calling it, or do you want to share your, your, your screen itself?
You can also share your screen yourself and that’s start a FaceTime call. And, um, there’s going to be a share content button. And all you have to do is just, uh, tap on that. And then you, uh, you know, you want to share your screen and anybody that is on the call is going to be able to see your screen. So, um, I kind of knew this was coming a while back and, uh, I see that.
Black is with us. And, you know, this was one of those things where I, I don’t necessarily do one-on-ones, but I’m kind of watching this, this kind of opens that door. Cause Kevin doesn’t have a Mac. It’s very easy to, to, for me to, as Chris knows, it’s very easy for me to view someone’s screen, um, to see what is going on, um, to see what they’re doing, uh, when it’s a Mac, you can’t do that on an iPad or an iPhone while now with FaceTime where you can.
So this is something that I’m experimenting with and, uh, you know, maybe I’ll be able to help out people, you know, that are, have iPads and iPhones a little bit better using this technology that just came out. So I’m not real familiar with it myself. So, you know, it’s just something I got to tinker with, but yeah.
All right. Let’s see. Well, while we’re on sharing screens, this is my question, I guess, what do you use to get on someone else’s, uh, or their iMac or whatever, what’s your. I know you can do it through messages also. Is there a system wide preference change that you have to do in order to get that message to pop up on their screen?
No, not necessarily. Um, so if you do it through messages and this is typically how I do it, um, I’ll just, uh, so are you familiar with how you do it through messages? I think it’s through there is a share. Yep. So, so basically, basically while the person has to have an apple account, so if I’m in, um, if I’m in my messages here, this is what I was hoping they would do with the, um, with the iPad, but they didn’t, they do it through FaceTime, but let’s say I want, you know, Beth is, is on her computer.
She’s not, she’s out grocery shopping, but let’s, you know, if, if she was on her computer, what I would do is I would go up to the I here and then you’re going to see. And basically our computer must be on what I can do is I can ask to share screen. So this is what I do, Chris. When I, when I talk with you and if someone, if I wanted to share my screen, I could do that.
Now the person does have to accept it. There are other tools that you can use where you don’t have to do that. So you could just get on their computer. My recommend if you don’t do it through messages, my favorite way. Right. If you don’t use. Yep. Um, so what they’re, what they’re called is VNC type apps.
It’s an open source. It’s the way that they work. Um, I think it’s screens a, um, screens, Apple. Screen sharing. And this is what I use screens, uh, share here.
Let me look it up on my let’s see here. Do I have it on here?
Screens connect. Okay. So basically what this, perhaps screens connect
with this air we go. So what the screens connect is is it’s a two-step process. And basically what. I have this installed. I don’t know if I use it too much anymore. I had it installed on my two sisters computer so I could access to them, you know, without any, any, but without any issue, the messages app works pretty good.
So I don’t really use this too much anymore, but I do use it on my computer. And here’s why, if I’m at my in-laws, I take my iPad and I want to get something off of my computer or control my computer. My computer is here in Holland. My in-laws are over in Flint. What I’m able to do is access the screens app.
You get it through the app store on my iPad, and then I’m able to connect to my computer and I’m able to just control my computer through my iPad. It’s almost like you’re turning your iPad into a computer two-step process. You have to install screens, connect on the computer that you want to control. So I have screens connect on this computer.
Then what you do is you install so screens. If I had another Mac, I would install screens for Mac. And if I’m on the iPad, I install screens for iOS and I opened that up through a VPN or through a tunnel. It’s all secure. What that will do then is allow you to control your Mac and allows you to control. I believe it also works with windows as well.
So you’re able to control your computers, um, through, through an app, through a third party app. And so that you’re trying to control somebody else’s computer, not yours that they have to have. They have, they have to have screens connect. Yup. Somehow they have to have that kind of a, they have to have a, um, yeah, they have to have some type of there’s other solutions out there, but you’re not going to be able to do it without them.
They have to, or you have to install it on their computer. It just runs in the background, but it does have to be installed.
Alright. Uh, let’s see. Next we have, can you delete messages in bulk on the Mac? Short answer is no. And with, um, on the, on the iPad and the iPhone, what you’re able to do is delete conversations, multiple conversations on the, um, on the Mac. It’s not something you’re able to do. I’m assuming that they will bring that down the road.
You know, apple is kind of in a middle there. It’s getting better. They’re kind of in the middle of, um, what let’s see, how do they, how do I do this? They, the messages app used to be a Mac app now for, for lack of, um, for generality, it’s really an iPad app. So they poured it over the iPad app and brought it onto the Mac by doing.
It’s not a full featured iPad app and it lost some of the features of the old Mac app. This is something common that apple does, the music app, same kind of thing. iTunes had more power than what the music has. In fact, um, apple is really addressing the issues that they have with the music app and the podcasts and things like that.
Um, because, uh, you know, they’re basically just cat, I think they’re called catalyst apps, iPad apps, and then they port them over to the Mac and add a few features here and there, but they generally aren’t are not on par. Um, and the messages app is one of those. The reason why they do that is with the messages app.
It’s a, it’s a mixed bag, but, um, you know, and, and the messages app here I am now able to, you know, include a few different apps down. You couldn’t do that in the old messages app. That’s because this is now an iPad app, you know, brought over to, to the max. So it’s including some of the features of the Mac app, or I’m sorry, of the app iPad app.
So I’m going to assume down the road, you’re going to be able to, but I could not find I did a search. I could not find any way that you can delete, you know, not like you can on the iPad and the iPhone. So short answer is no, not right now. So yeah. Uh, I’m looking at my iPhone and I, I have to delete message by swiping to delete.
You can do multiple loved ones to delete at the same time. Just click on. Um, let’s see here. Let me go to my iPhone.
Okay. So. I did it name and photo select messages. And then what you’re able to do is tap and down at the very bottom. Right. You’re going to see the little delete, uh, because, so yeah, edit so that, and you can do the same thing on the iPad, but unfortunately you can not do it on the, um, on the Mac yet. I’m I can only assume they’re going to do it, but, and you block the message that you get on.
I get Moser messages, uh, political messages. I want it. I want to block and I block you can, um, let’s see here if it pins them. It’s I gotta think of how this slide. You can block them, uh, see your mom messages.
Let alerts pin, maybe it’s up here. Okay. Yeah. This is how we do it. I just had to, I had to refresh my memory. So you open up the conversation. So let’s say I wanted to, um, block or go down here to, uh, you know, I want to block my friend or well block Troy here. That’s actually my first name. So if I wanted to block him, what I do is I tap on his name up here at the top, and then you’re going to see in fo yeah, tap on info.
And then you’re going to see block this. So let’s go a little bit of a, not too easy, but you know, like I had to fumble through it, obviously it’s not something that you do on a daily basis. So, um, tap on their name, tap on info to get more info and down at the bottom, you have blocked this color. And I’m, I, I need to remember that because I I’m getting the same kind of thing.
It’s, it’s crazy. You know, the type of stuff that I get. Yeah. Same thing with emails. It’s funny. I’m getting, I’m getting emails from Beth and it’s only because Beth used to have my old phone number, something, we swapped them out years ago and now all this. So they must some political, uh, boat that’s on both sides or they they’re sharing all that stuff.
So yeah. But don’t, they have to be in your contacts in order for you to get that information. So I don’t know if it adds it to the contacts, um, using the phone number. Yeah. Yeah. I mean, it adds it to a block list. So, uh, I guess what I’m going to, I’m going to try a Frank and you try it and we can come back and see if, uh, compare notes.
Right? Alright. Um, what do we have next? Okay. Um, ah, this is from Chris cause we’ve been working with Chris, so maybe what we should do. So Chris has been having some time machine problems and, uh, she bought a couple of new hard drives and still having problems, um, that the discs are failing, but they’re brand new hard drives.
And, uh, you know, it’s just like, so what, what what’s going on? And it’s a good question, a question that I even went and asked. So, you know, as everyone knows, I work at a local school here and, uh, you know, the majority of the reason why I work there is it’s the two tech people are people that I worked with at apple.
Both of them were geniuses. So they have, they have three geniuses at the school if you want to call it that. Um, but, uh, what, uh, the nice thing is, is, um, this is, they’re a sounding board for me for like, with Chris and, you know, it’s the thing I asked, um, Charlie, uh, you know, like this is what’s going on.
And we sat there and like, okay, did you do this? Yep. Did you do this? Yep. Okay. Well, try it, try this, you know, kind of thing. So he gives me ideas, you know, that I’m not that I forget about, or I’m not aware of, or you just kind of don’t think about it and you know, kind of thing. Um, so that’s what I did.
So, um, what, uh, he gave me a few ideas and we tried it and one of them didn’t work. And, uh, so now we’re trying something else and I still have another idea that I want to try with Chris. So, you know, we’re just kind of trudging along here trying different things. So basically maybe what I can do is in the next day, may we can come back to this cause I don’t have an answer yet cause we haven’t solved it yet.
No. And he’s being very helpful and very available. So all like his, I have tons of kudos. Well, I’m a big fan of backups. So when one, one fails, it’s like, ah, you know, so, well the tendency was, I had to last from last summer and then they started going Milwaukee. So, you know, between two hope. Yeah.
Essentially what we’re, what we’re trying to figure out is where, where the fail is. She doesn’t have any problem with a computer. Um, we narrowed, it’s not the hub and, uh, you know, it, it’s four different hard drives that. Seemed to be causing issues, which I can imagine four different, hard drives causing a problem.
And I’m starting to lean towards, it’s just something going on with a computer. It is an older computer and maybe it’s just something with the time machine. We did run some utilities on it and that didn’t seem to resolve it either. So we’re, we’re trudging through it. Um, I can only say, uh, what do you do?
You trudge through it and try to, you know, narrow with any troubleshooting things. And this is what they taught at apple, but I was repairing stuff before I worked at apple, but, um, you know, they, I forget what they call it a 50 something split. So basically you, you knock half of the thing out and with any troubleshooting, you know, not calf of, uh, what it could be.
Okay. Well, this half works. That means that we’ve narrowed it down to this. Now you’d knock that in half and you can finally, it’s a split. Some, they call us some, some little things. So essentially what we’re doing with Chris’s computer, does that me have an echo. There we go. All right. Um, so essentially what, uh, what we did is we narrowed it down to, it’s not the hub, we’ve tried different ports, so it’s not the port.
And that’s all you do with any troubleshooting kind of thing, as you just slowly, you know, you want, I love it. It sounds odd, but I love it when, um, something fails multiple times as I try. And I shouldn’t say it this way, but when something that means I can knit, I can take that element out of it. So if something were to fail again, that means it’s not random.
It’s predictable. Love that. So that means that you can keep trying things until you find out what’s wrong with it, which is what we’re trying to do with Chris. So, um, all right, so we’ll have to come back to that and give an update. What’s the difference between the max chip? Uh, just, uh, Bigger and better, faster.
And I would say that, um, the M one pro chip is going to be fine for the vast majority of people. If people are video editing. Um, and I do video editing, I’m starting to use final cut pro the way that I’m doing these videos now and all that, but still, I don’t believe, you know, and Mike cut a three minute video, um, exporting it out down to two minutes.
Um, you know, is it worth the money for that? But now if you’re doing, you know, a, a feature length movie that’s completely different, or if you’re doing, you know, a half hour kind of documentary or, you know, depending on what you yeah. You know, are working with photos that are, that are ginormous. Yes. Then, um, Ooh, I should have enabled I’ve traveled and transcription.
This one though is the bigger one, which, you know, if you’re just an ordinary Joe like me, I, I it’s the pro. Okay. The pro absolutely. The pro
wait a minute. Which one is it? Yup. Paul. All right. So let’s see what we got next. Oops, not that one did that one already. And I don’t know if I’m the only one, but, uh, you, your video is lagging behind your speech. Um, you know, I’ve got the major window in the middle and then I’ve got the gallery, the gallery, uh, your lips are sinking, but on your other one, you’re a jerk.
I was going to thank, you know, and there’s, there is a, when I edit these videos, sorry, we’re going to have to deal with it on this. The video itself will be better, um, with, uh, There’s a setting on here. And I meant to look at that before. So what I can do is you can, you can time your, your audio and all that, and I’ve forgot to do that.
Um, cause I always fix it in post edit. Cause I’ve noticed that as well. So we’re going to have to deal with it during this broadcast. It should be fixed in the video and I’m going to look at that. So it doesn’t happen again. It’s just a little slider that I can go and adjust to say, you know, move the audio up two frames or something like that.
And then it’ll be fine. So we’re not having any blurry issues though, right? Everything is clear. Nope. Right? So progress. That’s all I’m looking for progress. Yeah. But sometimes when it’s it’s some of us still though, like on the top of your screen, when you went to your map and you showed in some of the stuff is a tad.
Okay. Okay. I’ll keep tweaking. So, um, all right. Is this one I didn’t quite understand is Jeff Jeff here, because I’m not sure exactly what he meant. Format of calendar page with opening the calendar app. One iPad has just dots. The other has scripted details of entries. So I, um, I’m just going to, uh, Jeff, if you watch this later, can you give me a little more detail and I’ll be glad to try to help, but, um, I’m not sure exactly what you mean, so yeah.
Can I ask you a question about the calendar though? Sure. Go for it. Okay. So, um, I get repeats a lot on calendar events as years go by like new year’s day mark. And then the next year there’s two sort of notices says new year’s day, twice on January 1st. And then the third year’s three. Um, yep. I do know what you mean.
I think, did you ask that question or somebody else did? I am asked it ages ago. It just bugs the hell out of me. Um, I’m going to show you on my iPad here. Uh, but basically typically what’s happening is, is you’re subscribing to multiple calendars, even though they’re the same thing. So you could have multiple holiday calendars or multiple, you know, whatever, you know.
Um, so you just have to unsubscribe from them and on the app, is this on the iPad or on the Mac? Oh, okay. I’ll go to my Mac. Sorry. All right. So I’m at, um, let me move these out of their way here. And we’re going to go to my calendar app here.
Alright. So what. This, you’re going to see, I have these calendars over here in the upper left-hand corner. So what you want to do is make sure that there aren’t any repeats in here and also what you can do. Let’s just say I had, um, Christmas Eve here twice, which is what you’re seeing, right? So when you select one of these, so I selected this Christmas Eve, you’re going to see that it also selected the calendar over here on the left, if I were to select something else.
So here’s a meeting that I select it should. Yeah. Now it’s selecting this home up here. So while you’re going to be able to do is see which calendar each one is for. Um, I’d be curious to know. For different calendars over here on the, on the left side, that’d be my guest. So basically what you need to do is you just need to go in here and I believe if you control, click on it, you can unsubscribe here and then it’ll remove it.
Okay.
All right. Um, let’s go next.
How do I create an edit address? Labels from a database using Tap Forms five on the Mac. All right. So Tap Forms five, for those of you who do not know as a database and, you know, it’s kind of like a, for the old schoolers, like myself, bento, you know, it’s a bento replacement, um, not nearly as powerful as FileMaker pro, but it’s powerful enough and it does, uh, it does a pretty good job and you can print labels with it.
Um, So I’m going to open up, I’m going to go to my Mac here and just give a quick rundown of how it works. So I’m going to open up my Tap Forms five. And what I’m looking at here is a, um, you know, a client database. So it just would have names and, and things like that. So if I wanted to print labels for, you know, the address and things like that, what you need to do is you need to create a new layout in order to do that.
What you do is you go up to layout here and new layout, and over here, you’re going to see design for you want to design it for a label. So now when I click on this, what I’m able to do is select what type of label. And you know, let’s go with an Avery. I can edit the label, uh, So I select it and there’s my label and now what I need to do.
So it has my label in there. Now what I need to do is I need to go and add the fields. So I have my layout. It’s set up for the, um, can I interrupt just a minute? Yeah, it’s supposed to be easy to pick so many really let’s try 51 60. Can you find that one? I had M sorry, when I was, I don’t know if you noticed I had Avery typed in here, so let’s go 51 60.
There it is. I just had, I just had Avery typed in there, so it only showed two. So yeah. Make sure that this is clear. I have to type the Avery plus. Uh, no, I just typed in 51 60, because I think 51 60 is more of a standard like Avery, isn’t the only one that makes 51 60. So, uh, typing, typing the number and then you’re going to be able to get, so you select which one it is.
And now that I have that layout, um, I could edit the layout. If I, you know, different margins with every label, you have different, you know, the different sizes and things like that. But if you know, it’s a 51 60, um, and then, uh, you know, you can just go and drag the fields out and place them on there.
Um, so let me delete that. So down here we have our fields and essentially let me make this a little bit bigger. So I have all my fields here. All I have to do is just drag this. Your image is blocking what I think you’re drawing from. Oh, I’m sorry. Yeah, it is. I see that now. Okay. Let me move that over.
There you go. So there’s all the fields
and just drag them out. Okay. And that should work. What about first name and last name? Well, if I have the fields, um, oh, there they are. First name and last name. I can pull them out and you make them into a one, one. Um, what you’d have to do is create a calculated field. So I’ll call it a full name and then add it.
That’s what this is. This is a calculated field. So essentially what this is doing is taking the first name at any space and then adding, you know, taking the last name. So you’d have to create a calculator. Okay. It’s coming back to me. I did this once about three or four years ago. I haven’t touched it since.
Yep. That’s how, that’s how you do it. Hm. There’s another little subtle thing that needs to be checked check, but I’m not sure where it is. Uh, so that you’d get one for each record or multiple records, multiple labels from that from each record, you don’t have, you have more than you just have that one label that’s right down multiple records per page,
multiple records per page. That’s what it is. Yep. And you can also do the label direction, so it has all of the label type stuff, so. Excellent. Okay. Thank you. Yeah.
What is next? Um, how do you open to safari pages? Side by side? So let’s go back over to, I’m assuming this is on the Mac. Is this Dale? Yes. Okay. So if I go to my Mac here and are you which operating system are you using so far? Um, no Monterrey. Okay. So with Monterrey, if I open up a safari window here and let’s just, um, take, so now I have two windows here open, right.
And what I would like to do is put these side by side. What you can do is if you click on the green.here, When you’re in Monterey, you’re going to see where is it, what I wanted to do. Um, it should usually you can say side by side, where is it?
Okay. I’m holding down the option key. And when I hold down the option key, I do have this move window to the left side of the screen. Let’s see what that, and are you wanting to open these up full screen? Side-by-side or just side-by-side as separate windows? The window. Okay. So that’s what this is doing.
So what this did an open up and full screen. So basically it moved it over so you can see it’s over halfway. And then I take this one and I do the same thing. I hold down. Option key. And I say, move over to the right side of the screen. And now they’re side by side, but they’re separate windows, so it’s not full screen.
So the option key is the secret. Okay. So the other way, if you have two screens open, you show us one time, uh, you know, doing S3 and then calling them. Yeah. So let’s see if this, um, if I go F three, which is mission control, what I’m able to do up here on the desktop, what I’m able to do is move one window up here.
Whoops. I have to go into full screen. Sorry. I have to put one window in full screen. So I’d put this one into full screen. Now what I do is I hit F three to go into mission control and I can see all my spaces up here and. Let’s try that again. You’re screen sharing is pause. I don’t want it to be paused so resume.
It’s not letting me do it in full, full screen. Um, okay. There it is, but that’s not full screen, so it’s not letting me show you the screen sharing is, um, all because it wants me to go to a new window. So I can’t, uh, all I can do is tell you, Dale, I’m not able to, um, show you specifically, but basically what you would do
is where am I? All right. You would go into full-screen mode, open an app up in full screen mode. And then when you see all of those, um,
I don’t know if you can see it, but up at the top. We have our spaces there drag the other window, the other safari window on top of the other space. And it’ll split them. Side-by-side unfortunately, I’m not able to show you, but just by the pull it sideways and that I put the top in the MP3. Yeah. Yeah.
Okay. Thank you. Okay. Um, I think the next one is related to that and this one is with iPad. Um, Neil asked this, uh, or wild back and it’s, and it’s kind of tricky. Um, it’s much better with iPadOS 15. So I’m going to show you on the iPad here with iPadOS 15. Basically what he wants to do is he wants to open up two numbers documents side by side.
So when I’m looking at my iPad, All right. Again, there let’s go and open up a numbers document. So I’m just going to go down to my numbers here. I’m in a numbers document. Now what I need to do is I need to open up another document. So a way that you do that is through what Apple calls the shelf. This is with iPadOS 15.
When I tap on the three dots here at the very top, what I have here is a new window option. So this allows me to basically have two different windows here. So now I’m going to open up my tables and charts. So I have two separate windows. I have my tables and charts.
And I have my simple budget. Now, what I want to do is I want to open these up side by side. Now there are a few different ways you can do this, but I, I think this is probably the way that, that this is how I’ve been doing it. Um, so I have them open side by side. Now what I do is I view all of my open apps and I just drag one much like what we just talked about in the last slide.
I drag one on top of the other, and now they’re side by side. So you first have to open up both documents. And then what you’re able to do when you view all of your open apps is drag one on top of the other, and it opens up sidebar. Now there are other ways I could go up to the three dots here and open up another app.
But I think what Neil is talking about is he just wanted to have two numbers documents. So the first thing, the tricky part is, is getting to numbers, documents open. You know, if I were to close one of these, let’s go ahead and close one of these. And so I have the simple budget open. Now, what I want to do is open up another document.
If I go up to the three dots here and I go to the side by side, it doesn’t allow me to, I guess, we’re going to try, I’m going to tap on numbers here. Oh, okay. I could have done it that way. And now I just go to table and chart. So I’m going to start over being that. I just kind of fumbled my way through that.
So this is another way of doing it. And again, this is all iPadOS 15. This is why I’m a big fan of iPadOS 15. Um, so I have my one document open. I want to open up another one from numbers. All I have to do is just go up to the three dots here. This is our multi gesturing tap on it. And then I go over to the middle one here.
This is where you can open up side by side and I’m going to move over to the left. So I moved this document over to the left. Now the iPad is asking which document do you want to open? So I go back down over two numbers, cause I want to open up another’s a numbers document and I can choose a different document.
I can open up, you know, I can create a new document. Let’s say I wanted to open up a brand new one or this blank one here. There’s that blank one. I want this one to be open to my table. Yeah, that was to my table and chart. Now I, it on an iPad, not a desktop, but uh, first similar, uh, if you’re on the left, especially on the left, mine needs to be wider.
It’s got more stuff in it. What am I going to have more stuff to give you a narrower?
Yeah, this is on an iPad. This is my iPad. Yup. And you open the, uh, the $3
so yeah. So the three dots is what, what we’re looking at here, these three, three dots here. So this will open it up in full screen. So the one on the left, this will open it up in side by side, which is what we used this we’ll open it up in what they call a slide.
Yeah, I use the middle one for both of those. Cause I didn’t want to have it as a slide over because with a slide over, you’re not able to do this slide over is basically one size. Yeah. I’m just taking this little, a little, there’s a little gray bar right there, but it doesn’t mean that one for our app.
Yeah. Oh yeah. Yep. It is one quarter or a half you can’t so you’re not going to be able to yeah, if I go over here, it’s probably going to close it. Yeah. Yeah. So it’s not like the Mac where you can go infinitely. Yup. Yup. All right. Well, yeah. Before you leave a numbers, is it possible if you have a narrow numbers document, let’s say like ABC.
It goes on to several pages. Can you have multiple columns like you do in pages so that you can show something to go to the second page and fluid to same page? Am I being confused? I’m sorry. In pages, you can have multiple columns in numbers. If you have a series of rows that goes to a second or third or fourth page, we’re going to display like a second page of the first is a second column.
A little bit seminar. Okay. I’ll call you back. Alright. Um, I know what you’re talking about. Uh, I’m going to say, no, all you can do is resize. Um, if I go to edit here, what I’m able to. Do is pinch to zoom. Well, you’re not looking at my iPad. Sorry. Um, what your, you know, but yeah, what you would, let’s just say this, you know, we make a really long hair and you wanted to carry that over to a different, um, sheet or something like that.
I’m going to say no, it doesn’t do that continuous. Um, I know exactly what you’re talking about with pages. As far as I know you can’t do that at numbers. So is it possible to open the same file twice? Let’s try it. So I have tables and chart here open, right? We’re going to go, side-by-side put that to the left.
I’m going to go into numbers and table and chart.
Nope. It’s not letting me do it. Somewhat related question. Uh, and it could be grief. I’m one of those people that, uh, used the, uh, Microsoft versions of word and Excel in on a Mac forever and ever, and ever now they’re starting to withhold and not upgrade the, the Mac versions and having I’m in a position now where I’m being forced to learn more about numbers.
And what’s the other one pages pages. And I’m looking for some, where do I go to find some excellent tutorial? ’cause I don’t, I don’t see that many similarities where I could just make it a transition from one to the other like that. I’ve got to learn a little bit more. Yeah. Um, well, I’m, I’m biased. I have some on it.
They’re a little bit older, but they’ll, they’ll still get you the basics. If you go to my site, Dan’s Tutorials. I don’t compare. Um, you know, it’s not like this is how you do it in word compared to pages. Um, and, uh, yeah, uh, YouTube, I’m sure there’s, there’s gotta be something out there and YouTube land. Uh, but now, now not, not, not like what you’re looking for is I’m coming from Microsoft word.
What do I need to know about pages? You know, somebody right. Kind of thing. Yeah. Yeah. Unfortunately I don’t, I don’t know of anything like that. So again, this is frying that question up, but not here. So on the two. Um, oh, yes. Did I S yup. There it is. That’s the next one. So what is toolkit? I mean, I don’t know what toolkit is.
Oh, okay. I, it was on my, um, it was on my new, my new, uh, Mac that I bought. Uh, it must be, it must be, I’m not sure. Yeah. That’s what I hit too. When I want to back up, back up with my, with a blue, uh, I, I always go pick out the bitch disc on the shoes, in it back and up. Now, when I clicked on, when I click on the, uh, to back up to get comes up and it shows the backup plus a much.
And it has something that’s new. So I thought that, no, my, okay. So I think, and this is only a guess, I think what is happening there is the hard drive. You know, when you buy a hard drive, they come with their own backup utility. So my guess is, is that tool kit is for that particular hard drive could be know Seagate or something.
on the same three. Uh, what I, what I recommend, um, I never use those. Uh, I always use time machine and I, as a backup back on with, with Chris here, um, w and maybe I’ll create a lesson on this with this new style that I’m doing things I’m able to. I think I’m able to do smart stuff like this. Uh, we use carbon copy cloner at the ma at the.
Which is another backup utility, you know, it’s much like time machine. Um, so, and, uh, it’s not proprietary to the drive. You know, like your toolkit might only work on Seagate or Western digital or whatever, whoever made it and, you know, kind of thing. I’m not a big fan of those. So, um, time machine number one, and then a super-duper in CLO carbon copy cloner on my number two and three now.
So the best way to get, so what I do is I, um, erased the hard drive, going to disk utility and erase it. And then I tell time machine to use it as a backup. Chris just saw how that all worked. So, um, he raced it and yep. I’ll find out which one of my, uh, portable drugs, justice. Thank you.
time machine, you know, time machine really is, is for, for it. It really it’s. It’s a great, it’s a great program. And then if you just need something a little more powerful, like at the school, what we want to do is create, um, bootable images. Um, and time machine won’t do that. So then we use carbon copy cloner, but for the most part, time machine really does work well.
Well, um, everyone to mute their microphones, this Hanford people are muted. Oh yeah. Let’s see here. Hi Tom. I didn’t see you there. So, um, yeah, let’s see here. Where’s my, I was going to figure this out. I don’t know how to mute everyone better. All right. What’s that? Or disciplines, window participants. I always look under me.
I look at each individual window in the upper right-hand corner. And you can click on the little, the blue square. Yeah. It’s uh, there.
All right. Hmm. Um, it seems pretty quiet right now. So we’ll continue. My next actually is as Tom, um, you asked about a snow leopard with and I could not find anything on that. And I was on a seminar seminar webinar, whatever you want to call it with, um, a Mac user group over in Oregon. And they had somebody that, uh, was from parallels.
And, uh, if I met rec if my recollection is right, he said, basically they can only go back so far. Um, so at least with parallels and I did do a quick search for a couple of the other ones. And, um, I’m going to say, you know, it seems like there’s a lot. And I don’t know if it’s just the software or, or what, but, uh, they come on and go back so far, especially with the
So from what I could find it’s no. Hm. I think the went back just before about, yeah, yeah. About five versions back. Yup. Um, and do you think the iPad pros assume be able to run Mac apps? You know, I would love that personally. I really would. Um, but I don’t see it. I think apple is kind of, uh, um, stuck on a iPad.
Oh, us, you know, and doing what they need to do with it. I wouldn’t be surprised maybe, you know, five, 10 years down the road, if there’s kind of a, a, I do see the two kind of moving together, but not in the near future. Uh, But, uh, it is, I do have an M one Mac, uh, from the school and it is amazing. Uh, it’s kind of cool that you can run some of the iPad apps and I phone apps on the Mac.
So I do like that and I’d like to, I’d like to see the reverse. Um, but, uh, not yet. I don’t see anything, anything indicating that that’s going to happen. So that’s good. Interesting. Since the iPad is now, I’ve had pros and I running it in one shift. So you radically, and, you know, earlier I was talking about screen-sharing, I, I take my iPad, um, over to my in-laws and I can control my computer on my it’s.
It’s almost like I have my Mac. I mean, screen-sharing, but I can do it, especially if you have a pencil, you can use the pencil as a, you know, a mouse or whatever, you just tap on the menu and yeah, sure. It’s a little small, but that’s what a monitor is, you know, it’s a small monitor, so yeah, it works great.
So it’s not that it’s the, it’s not that it can’t be. So, thank you. All right. Um, we’re on slide 13 of like 16. So we’re getting, getting close to the end here. Um, can you go over how to group the tabs in safari? So I’m going to go back over to my Mac here. I’m assuming this is on the Mac and basically with Monterey, what you are able to do is, uh, group different tabs together.
And then if I go up here under, let’s see here, this little guy here opens up the sidebar. You’re going to see I have here tab groups. So what I’m able to do is open up a number of tabs in a group. So what I could do is, uh, I have three or four websites, maybe it’s news websites. I can open those up in my news group, but when I work, I can open up all of my work ones in the work group.
So now, instead of having a browser that could have 10, 20 different tabs open, what you’re able to do is separate those out. So essentially you just have to open up this little, little guy here to get your side bar, and then you’re going to see your different tabs here. If you want to create a new tab, what you are, let’s see here.
We’re already going. Let’s see. So if I back up, so now I’m looking at all my news tabs and you’re going to see I’m looking at Yahoo mail as well as Wikipedia. And if I go to work, I have. Work tabs and I can go back and forth. So now they’re not being, being mixed up or anything like that. I can drag a tab from one to the other.
So if I have, let’s just say this apple one is news. I can drag this over to the news tab, and now it’s no longer in the work tab. And so maybe I put a tab in the wrong spot. So, um, that’s basically how they work to create a new tab group. What you’ll do is go up to file in the menu bar and you’re going to see new empty tab group.
And then if I have a, what I’m able to do with this, let’s say I had a number of tabs open here. I can create a tab group based on these tabs. So you could two different ways you could go about it. You can create a new tab group. It’s like security in a new empty folder, and then put the tabs in there that you want.
It’s not going to remember those tabs. It doesn’t bookmark them. So if you were to close that tab in that group. So if I go back over to work here and I close Apple, it’s not bookmark, I opened up a work here. It’s not gonna, it’s, it’s gonna disappear, but basically you can create a folder, a tab group, and then add, go to that and add the tabs that you want to have open.
Or what you could do is open up all the tabs that you want to be in that group. And then go up under file and create a new tab group based on those tabs. And then all you have to do is just switch back and forth between them to go to the different tab groups. So that’s a basic rundown of how it works.
You can do the same thing on the iPad. Again, you need iPadOS 15. So if I go to my iPad here and the iPhone, but I’m probably wouldn’t use it too much on the iPhone. So five I’m in my. Site, you know, site here. And if I go up to the little sidebar here, you’re going to see I have my tabs. And if I want to create a new tab group, let’s, uh, click on the little plus here and I can create a new empty tab group, basically the same thing as, um, as how it works on, on the Mac.
Again, you do need to have Monterey and iPadOS 15 for this to work. So,
uh, let’s see here next.
Uh, this is coming from, uh, Vince Lombardi. I’m assuming as cheese appropriate Christmas gift in Michigan and only if it’s Dutch cheese being that I’m in Holland. So,
but, uh, no. I’m not, I’m not, I’m not a chiefs fan anyway, my friends can’t, they, I, my, my thing is cheeses overrated. Like if they want double cheese on a pizza, it’s like, ah, seriously, or the cheese dips, I’m just not a huge, and they can’t understand it. They don’t get it like it’s overrated. So not that I don’t like it, but it’s true.
All right. Um, so this was these, uh, last couple ones came at the end. I had it, I had Steve’s there toward more towards the end, but these came in after, um, my iPad says again that, um, I’m out of storage. Problem is a podcast, you know, they jump on and fill up the iPad. So there’s a few different settings that you can use with the iPad art with the iPhone podcasts.
So let’s go over to my iPad here, and we’re going to take a look at a couple of. So if I go to my settings app, we’re first going to go to my settings app here. There’s one setting in here and what we need to do is go over to podcasts here. And what you’ll want to do is make sure that remove played.
Let’s see here, try it again. There remove played downloads, um, is turned on when this is turned on. Once that podcast has been played, it’s going to remove it. So that’s step number one, no reason to keep any podcasts on your iPad once you’ve listened to them. Okay. But what about, you know, if you don’t listen to them that often all of a sudden it could fill up, you know, if you’re listening, you know, you subscribe to podcasts and, uh, you know, it has 10 episodes, you know, What, what you can do is tell the iPad to only download three of those at a time.
You know? So then, uh, it’s not going to fill up the iPad and the way you do that, as you do this through the podcasts app. So I’m going to go over to my podcasts app here. It’s in my doc. And I like, wait, wait, don’t tell me, so I’m just going to go to wait, wait, don’t tell me, oops. I don’t want to play it. Ah, yeah, I got it.
That’s not what I wanted to do. All right. Browse library. And here we go. So I’m looking at this show. So basically what they call it. And if we go up to the upper right-hand corner of the check mark community, that I’m subscribed to it. But if we go to the three dots where we have more, you’re going to see.
Settings. This is where we can set various settings for the iPad or for podcasts, I should say. Sorry, first of all, down at the bottom here, we have automatic downloads. Okay. Turn that on because you would do want it to download any, um, any episodes. That’s good. So then you don’t have to be on, uh, on the network to listen to him or anything like that.
But here, what you can do is limit the downloads. This could be key. So, you know, you might want to set it to where it only downloads the, uh, three most recent episodes. So then it’s not going to fill up the iPad. If you turn it off, what it may do is, you know, if you. 10 different shows that you’re subscribing to.
And each one of these come out weekly, or, you know, some of, some of these podcasts come out daily, it could fill it up really quick. So limit how many of the current show, how many episodes it can download. Um, and then you can also have it remove, play downloads again, like what we saw in the settings app.
Um, but what this will do is remove any downloads after they finished playing. You know, you can see it as on by default because I turn it on in the settings app. If you did want it to save them for a specific show, you could do that by just turning it off here and it’ll turn it off for that particular show.
But I would just recommend leaving it on. I mean, once you’ve listened to it again, remove it. You can always listen to it later. It’s going to have to re-download it, but there’s no reason for it to take up space. So the key is going into the settings for that particular podcast. Just go under the three dots.
And then under settings, I would say probably the big thing is limit the downloads. So hopefully that, what that will do is that will clear up, you know, take up less room. So question followup. So, uh, does that mean that it’s looking at just the most, just the most recent, and then if you wanted to get one from an older, you D you could download it yourself, but yet it will replace the ones that have previously downloaded it once was recent, but now it’s not recent.
Yep. And then what it’ll do is it will, um, download one of, one of the older ones as you, as you listen to it. It’ll just keep filling up that, that inventory, I guess you would say I never have more than three, but you always have the three most recent. Yup. Yup. I believe that’s how it works. Yep. Um, all right.
So the last question here is a possible to send a link for a file on iCloud Drive to a recipient without the recipient needing a password. Um, yes. Yes, it is. So basically, um, I did this on the iPad, but let’s see if I can do this on the Mac, because I’m assuming this is on the Mac is, uh, is Doug here? Okay.
I’m assuming it’s on the Mac because he mentioned Mac PC, but it works basically the same way. Um, so when you share a file, the first thing you’ll need to do is go into your iCloud Drive. So I’m in my iCloud Drive here, and let’s say I wanted to share this file here. If I control, click on it, you’re going to see share.
And then all I have to do is just go over to share files. And when I share this file, I have a few different options. Hopefully there it is. And essentially what you can do is you can set it to who can access it and it’s people you invite. So that is going to be anybody that you invite, you know, that they’re going to need, you know, need to accept the invitation.
What, what, uh, Doug is looking for is he just wants to send the link. He doesn’t want to add them to anything like that. So if you click on this, you can say anyone with a link, and now all you need to do, make sure that they can make changes. And if you copy the link, you can send it to them via email messages, whatever.
Or you can just click on the appropriate, you know, how you want to contact them. And then they will be able to access that file with. Having an invitation or, um, um, needing a password or anything like that. All they need to do is just click on that link. Now I hop, obviously it’s a, that’s less secure because, um, they could pass this link onto someone else.
And then, you know, so you you’re, you’re leaving it open, you know, but if you just need to share something real quick or you trust the person, you know, absolutely. It’s, it’s the link. So I copied this link. Um, let’s go into messages. It’s oh yeah, let’s cancel this. And now I’m going to go into safari. The link is one of those long.
It’s not anything that anybody could figure out. So, you know, it’s, it generates a random, I don’t want to go full screen. Sorry about this. And went full screen. That’s not what I want. So. Okay. Um, so essentially it, um, it’s, uh, it’s just like a random link, so it’s not anything that anybody could guess. So, and this is Perry.
I’m going to check out now. So that’s the last question anyway, so, okay. So I just wanted to thank you for a session I’ve ever attended with you too, and I’m totally impressed. Thanks. Thanks. Thanks for the show. Tell your friends.
All right. Any additional questions? Yeah. Um, yeah, let’s go for it. Well, let’s make them, let’s make them quick. If you ever tried the wrist cam and he has two cameras on a new band for your Apple Watch. No, I’ve never heard of it. You got a problem. Got a $300, but it has two different hammer nails into the band that attach it to your Apple Watch.
Huh? Oh, interesting. I know my wife wants to have a, she saw it on Facebook. She has a MacBook Pro and she also has a windows computer, two different, um, part-time job she has. And, um, she was just helping a friend, uh, who had knee surgery, spent the last four nights over, over at her place. And she took her monitor, you know, kind of thing.
But apparently there’s this thing where you can clip on two monitors onto a, uh, MacBook Pro or a probably on a windows come shirts. Generic enough to where, if it’s pretty much any computer and a folds up. So basically what she’ll be able to do is just unfolded and she’s going to have. Yeah, I’ve I haven’t heard about that on the Apple Watch.
So, um, I see Kevin’s hand is up. Let me go through this chat here a minute, Kevin. Oh, you actually have it in there. So we’ll come to you in a minute. Uh, Tom uses jumped desktop, which is, uh, probably similar to what I was using with screens. Um, you know, there’s various solutions out there. Um, but they work.
I’m sure it probably works really well. I mean, um, you know, essentially what you want to do is install software on the Mac B at this jump. And then, uh, you install the software on the other Mac or on your iPad or on your iPhone. I’ve controlled my Mac from my iPhone, you know, through these screen-sharing and, you know, I use like say screens, but, you know, jump is another solution, a lot of solutions out there for that they’ve been around for for years.
So yeah, it actually works on an iPhone, iPad, Mac, Android, or windows. There you go.
And they’ve really, you know, they run in the background and, um, you know, like I’ve ever run in the background on this and it really does work. It doesn’t take up a lot of resources and I don’t use it that often, but boy, when I do need to use it, it comes in handy. So, um, all right. Uh, my video is legging Barry, you know, said, yeah, I’m working on, I got to work on that.
Um, and let’s see. Have you ever thought any more having a maze for iPad only? Yeah. As, um, this new year, you know, I’m using some new software and things like that, and I’m kind of reformulating how I, how I want to do some of this stuff. Um, cause I like what these keynotes and these, this slide here, basically what I’m doing here.
This is a keynote you’d have to seam, I’ll have to do a setup, but, um, I have. An iPad that I can go to on my left here, my Mac in front of me, obviously my, um, phone here that I can share. So I can just click a button with a, as somebody, some people saw with my stream deck and I can just click a button to, you know, make it snow.
And, um, I also have another iPad here using keynote, and then it’s plugged into an HTMI thing. My Bob, and that’s what you’re seeing. This is all done through keynote, but back to your thing, Kevin, um, yeah, basically what this, this helps me keep myself organized as well. So, you know, basically what I could do is I could do, uh, you know, um, uh, just questions about.
The iPad, you know, where the next day I may. And I never really thought about that. So maybe, um, maybe I’ll maybe I’ll do that where an AMA is solely focused on a single device. I think that’s a good idea. So yes, I will say yes, I will. I will do that. So, um, so all right, Kevin, you did, was that your question and Kevin or?
Yeah, I saw a long one here and I didn’t want to, I didn’t want to, I didn’t want to read it, but, um, you know, cause I don’t, I don’t want to sit here and read in front while, while everyone’s, while I’m on camera. So yeah. So the first one is, is this webinar here we’re talking about. Okay. So some webinars like this one, um, say somebody comes into the room like thumb before, whatever I want to raise it all the way down the volume.
I can’t do it. I mean, like for instance, right now I can, I, I can hit the lower button volume button to go ahead and go down. It will not. Well, the lowest certain point, and this happens on several different webinars that I’ve been part of. Do you know why that happens? And do you know the work around for that or not really?
Nope. I do not know. I would say try try it through the control center once and see if that, that doesn’t work too. That’s the control center did the same thing that it doesn’t. Uh, so at any rate, you know, if you come across and know why, as I said, it’s not just yours, it’s others. Well, we, and you’ll, you’ll like this.
We, um, we just got 500 iPads in over at the school. Um, we’re not going fully. What I want to do is I want to have all the students be on iPads, but, uh, we’re not going that far yet. Still. I’m still planning my seeds, but, um, you know, the teachers are all going to, so basically I’m going, I’m going to be able to get along.
Feedback on iPad. And they’re obviously doing a lot of one zooms and things like that with, uh, you know, the pandemic going on. Um, so, uh, I’m going to be able to get basically a lot of real usage, you know? So if there’s patterns like what you’re seeing, you know, we’re gonna have, we’ll have to figure it out, you know, for the, for the school.
So I’ll definitely, anytime you see something like that, I’ll just keep an ear open for it at the school as these teachers start to use them. So yeah. The other question is you go into zoom preferences down to audio. You can reduce both your gain and your volume, but he can’t turn the volume all the way down.
Right, right, right. It all the way down. Yeah. I can, it does adjust some, but it will not.
Um, so the other question was, and I sort of asked this, I think for, for, um, where do you, uh, like if I wanted to download, um, a movie or. Whatever. Okay. Where does it get stored? And I think I gave the example that I have two movies, maybe three now, I don’t know, from Amazon prime. And I, the only way I can ask the other purchase, um, the only way I can access them, I have to click on Amazon prime.
In other words, it does not save them. So I knew that there was another, um, actually there was one TV program and one, I called the movie, but it was actually a documentary. And I finally found it, um, by going on to, um, uh, I guess, um, what is it now, apple or something? I can’t have to go back and work. In other words, when I buy these things, I’m assuming they’re downloading to one or two places, either in my iPad or to they are, they are, they are downloading, but it’s, uh, it’s not like a.
And I like the old school way of thinking. And this is, this is a debate that people are having when you, uh, when you buy a movie from apple as an example, um, if apple loses the rights to that movie, they have pulled, revoked it to where you can’t watch that movie anymore. Um, even though you bought it, you know, and it’s not only apple, I’m not picking on apple that, you know, it’s, it’s, it’s a Hollywood licensing, um, thing that they, so yeah, when you download something through Amazon prime, it’s, you have to access it through Amazon prime.
Most likely you’re not going to be able to find that raw movie file that mov file. Um, because the reason is is they don’t, they don’t, you could easily distribute that, distribute that, you know, so they keep that all internal, you know, the only way you’re going to be able to get that it’s through the Amazon prime app, which I just, just heard a couple of days ago.
With the deal with Disney and YouTube and nap. And if you’ve saved any of those Disney movies to DVR and with the split, they’re gone from the DVR even. Yeah. Yeah. That’s why they don’t let you just download them to your computer cause they want to have control over it. And I don’t mean that in a, you know, it’s just, you know, they they’re protecting their, uh, you know, uh, product and, uh, um, they just don’t want you it’s too easy to copy it and
yeah, no, I, I you’re right. There’s a, there’s a big debate on yeah. I mean, it’s okay if they wanted to put code in it, that would prevent it from it. That’s fine. I don’t have any problem with that. It’s just that when I paid for it, but those two examples, because the third example is, so if I download a video.
From another website, somebody else else’s to say or whatever, where is it going to get downloaded? Now I know to get what I bought from Amazon prime. I got to go to Amazon prime and know what I got from Africa. If it’s from, if it’s from safari, if it’s in, Safaria like through a website, it’s going to go to the downloads folder on your iPad.
So you just go into the files happen. There’s going to be a downloads folder. That’s where it’s going to go. Okay. Would it be in a download or would it be under on the photos when you go into the photo lab? Nope. It’ll be an downloads folder if it comes through the website. It, um, if you, if you purchased a movie through the website, it could, it could go into the photos app too.
If it’s a video, like let’s say I shared a video. Um, and you could save that to the photos app, but typically if you download it, you know, use the, I’m using the term download, um, loosely, but you know, there’s going to be a button there there’s I purchased this movie or this documentary or whatever through, you know, in fact, uh, I can’t do it.
I can’t use that as an example. Yeah, I could. There’s a, um, video that, uh, Steve shared on, uh, uh, Newton that you can, uh, purchase. You have to download it through safari. That would, if I were to purchase that, it would download it into my downloads folder and then you can move it. Yup. Yup. Then it’s your movie.
Yep, exactly. That’s old school. That’s that’s the right way. Oh, okay. I’ll just send it this there too. Just, just more feedback for you. So if I’m looking at your view and you’re right in the small ones in this, you know, the small section you’re, I can see your. If I’m looking at the larger one, that’s where you’re, that’s where there’s not, it’s not saying you’re really slow motion there, but your normal motion in the little one, the little one, the little picture and picture your, your normal, the, but in the large one, your, your, your lag.
So right now it’s lagging, it’s lagging in the large one. Okay, good. Thank you. That, that helps. Okay. So I will, uh, I will, I will look into that. So no running really slow. Good. Did it. Okay. I’m going to, I’m going to turn the snow off. Good. You can be my, you can be my test. Is that better? Yeah, but it’s not as bad.
Okay. How about when, uh, this little guy comes up? Yeah, you’re still slumped. The little picture picture is fine. Okay. Yeah. So I will look at that. Um, thank you. I appreciate that. Cause, uh, that, that will help me figure out what’s going on here. So. All right. Let’s um, let’s call that a wrap and everyone have a Merry Christmas happy holidays.
And, uh, next, next week I will be doing one on what’s. You know, it’s going to be more of a class, not the AMA, but it’s going to be a what’s new and Monterey, just going over some of the features with Monterrey and, uh, hopefully I’ll be able to figure out how I’m not lagging here and get my audio caught up to my, to my mouth.
So. All right. Thanks everyone for being patient. And we’ll talk to everyone later.
Merry Christmas.
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10 Productivity Tips for the Mac
2021-12-16 18:00 - 19:00 | Online Class
Are you looking for some productivity for the Mac? In this class I’ll share my 10 favorite tips. These tips are something I setup on every Mac I use on a regular basis. Some of these tips will make it easier to find apps, to show your desktop by hiding all your open windows, to adding the trash to a Finder window toolbar. Even if you use a couple of these, I believe you will be more productive on your Mac.
What I covered include these tips along with why I use them:

Show Path Bar
Set what a new Finder window opens to
Show Status Bar in Finder Windows
Set the Scrollbar to always show
Turn on Desktop Stacks to help keep the Desktop organized
Use Hot Corners to show the Desktop
Add Trash to Finder Window Toolbar
Add Applications Folder to the Dock
Place favorite folders in the Dock
Use iCloud Drive to access files from all your devices
BONUS: Use Keyboard Shortcuts

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